Project Coordinator, Brand Partnerships

Changing Lives Productions LLC; Philippines; Remote; PHP 1,039,000 - 1,299,000; Full time

Benefits offered by this job

Remote work

Job summary

Changing Lives Productions LLC seeks a highly organized Project Coordinator, Brand Partnerships to keep the team organized, accountable, and moving quickly. You will manage timelines, trackers, deliverables, meeting notes, and follow-ups across sales, client services, production, and analytics.

This execution-support role reports to the CRO, works remotely, and requires 4+ years in related roles, familiarity with branded content, excellent written communication, and a proactive mindset.

Qualifications

• 4+ years of experience in project coordination, sales operations, client services, partnerships, media, agency, entertainment, creator, or production environments.
• Familiarity with branded content, digital media, creator partnerships, advertising, or agency workflows is a plus.
• Strong organizational skills and high attention to detail.
• Experience maintaining CRM systems such as HubSpot, Salesforce, Monday.com, Airtable, or similar tools.
• Excellent written communication and ability to create clear meeting notes, recaps, trackers, and follow-up summaries.
• Ability to manage multiple moving pieces in a fast-paced environment.
• Strong follow-through and comfort holding people accountable to deadlines.
• A proactive mindset; you notice gaps, flag issues, and create order without waiting to be asked.
• Comfort working across Sales, Client Services, Production, Creative, Marketing, Analytics, Legal, Finance, and Leadership.

Responsibilities

• Overall project management for the Brand Partnerships team, including timelines, trackers, deliverables, meeting notes, action items, and follow-ups.
• Maintain CRM hygiene, including deal stages, contact records, next steps, meeting notes, follow-up dates, campaign status, and key client information.
• Prepare and organize materials for client meetings, internal reviews, campaign kickoffs, status updates, and post-campaign recaps.
• Track open items across Sales, Client Services, Production, Creative, Marketing, Analytics, Legal, Finance, and Talent to ensure nothing falls through the cracks.
• Support campaign handoffs and kickoffs by documenting what was sold, what needs to be delivered, who owns each next step, and when key milestones are due.
• Maintain project trackers, campaign status documents, asset lists, approval logs, reporting deadlines, and renewal follow-up reminders.
• Assist with team administration, including scheduling, agenda creation, meeting recaps, document organization, file management, and internal communication.
• Help keep sales and client-service materials organized and current, including pitch decks, case studies, campaign links, performance highlights, and client-facing assets.
• Support event and industry activation planning by helping organize target lists, meeting schedules, follow-up trackers, and post-event pipeline updates.
• Identify bottlenecks, missing information, overdue follow-ups, or unclear ownership, and flag issues before they become bigger problems.

Skills

Project coordination

Sales operations

Client services

Partnerships

Entertainment industry

Tools

HubSpot CRM

Salesforce

Monday.com

Airtable

Job description

ABOUT CHANGING LIVES PRODUCTIONS: Changing Lives Productions is the in-house video production company of Dhar Mann Studios, the #1 creator of scripted positive content online. With over 163 million followers and 45+ billion views across YouTube, Facebook, Instagram, and TikTok, our videos receive more than 1 billion views each month. We produce several hours of original content weekly with messages of compassion, kindness, and altruism that resonate with viewers of all ages. Our stories tackle real-life challenges and deliver powerful life lessons that resonate with global audiences. Founded by Dhar Mann, named the "Moral Philosopher of YouTube" by The New York Times, a Time Top 100 Creator, and ranked #2 on Forbes' 2025 Top Creators list—the founding principle is simple but ambitious: We’re not just telling stories. We’re changing lives. Launched in Fall 2025, Dhar Mann Studios' Brand Partnerships division has seen an explosive rise, executing industry-shaping work for the NFL, Adobe, Netflix, and GAP. From managing a billion-person reach for Adobe to breaking engagement records for the NFL, we have established ourselves as the premier destination for high-impact storytelling.

BIG PICTURE

We are hiring a Project Coordinator, Brand Partnerships to help keep the Brand Partnerships team organized, accountable, and moving quickly. This role is part project manager, part team administrator, and part revenue operations support. You will help manage the details that keep brand opportunities, campaigns, client deliverables, internal handoffs, and CRM updates from falling through the cracks. As the Brand Partnerships business grows, the team needs someone who can bring order to a fast-moving environment. You will support the CRO and cross-functional team by tracking next steps, maintaining clean systems, preparing materials, documenting decisions, and making sure everyone knows what needs to happen next. This is not a strategy role or a passive admin role. It is an execution-support role for someone who is highly organized, detail-oriented, proactive, and comfortable operating across sales, client services, production, analytics, and leadership.

HOW YOU’LL SPEND YOUR TIME

• Overall project management for the Brand Partnerships team, including timelines, trackers, deliverables, meeting notes, action items, and follow-ups.
• Maintain CRM hygiene, including deal stages, contact records, next steps, meeting notes, follow-up dates, campaign status, and key client information.
• Prepare and organize materials for client meetings, internal reviews, campaign kickoffs, status updates, and post-campaign recaps.
• Track open items across Sales, Client Services, Production, Creative, Marketing, Analytics, Legal, Finance, and Talent to ensure nothing falls through the cracks.
• Support campaign handoffs and kickoffs by documenting what was sold, what needs to be delivered, who owns each next step, and when key milestones are due.
• Maintain project trackers, campaign status documents, asset lists, approval logs, reporting deadlines, and renewal follow-up reminders.
• Assist with team administration, including scheduling, agenda creation, meeting recaps, document organization, file management, and internal communication.
• Help keep sales and client-service materials organized and current, including pitch decks, case studies, campaign links, performance highlights, and client-facing assets.
• Support event and industry activation planning by helping organize target lists, meeting schedules, follow-up trackers, and post-event pipeline updates.
• Identify bottlenecks, missing information, overdue follow-ups, or unclear ownership, and flag issues before they become bigger problems.

WHAT SUCCESS LOOKS LIKE

• CRM records are clean, current, and useful.
• Team members know what needs to happen next and who owns it.
• Campaign trackers, timelines, and deliverables stay organized.
• Meeting notes and action items are clear, accurate, and sent quickly.
• Client and internal follow-ups do not get missed.
• Sales and client-service materials are easy to find and up to date.
• Campaign handoffs are documented and repeatable.
• Reporting deadlines, approval dates, and renewal reminders are tracked.
• The Brand Partnerships business feels more organized, responsive, and scalable.

WHAT YOU HAVE

• 4+ years of experience in project coordination, sales operations, client services, partnerships, media, agency, entertainment, creator, or production environments.
• Familiarity with branded content, digital media, creator partnerships, advertising, or agency workflows is a plus.
• Strong organizational skills and high attention to detail.
• Experience maintaining CRM systems such as HubSpot, Salesforce, Monday.com, Airtable, or similar tools.
• Excellent written communication and ability to create clear meeting notes, recaps, trackers, and follow-up summaries.
• Ability to manage multiple moving pieces in a fast-paced environment.
• Strong follow-through and comfort holding people accountable to deadlines.
• A proactive mindset; you notice gaps, flag issues, and create order without waiting to be asked.
• Comfort working across Sales, Client Services, Production, Creative, Marketing, Analytics, Legal, Finance, and Leadership.
• Ability to keep sensitive client, deal, and performance information organized and confidential.
• Comfort using AI tools to summarize notes, organize information, improve workflows, and increase speed.

WHO OVERSEES YOU

Reports to CRO

WHERE IT ALL GOES DOWN

This is a remote position.

The typical work schedule is Monday through Friday, full-time.

Salary: $12 to $15 /hr