Project Administration & Logistics Coordinator

Energy Development Corporation; Capoocan; On-site; PHP 223,000 - 335,000; Full time

Job summary

Energy Development Corporation is seeking an administrative support role to assist the project team in Capoocan, Eastern Visayas. The role involves document control, filing, and coordinating HR and accounting tasks to ensure smooth project operations.

The ideal candidate will handle filing systems, travel documents, and assist with reports and communications, while maintaining confidentiality and providing logistics support as needed.

Responsibilities

• Establishing and maintenance of project central filing system, site communication, database recording.
• Facilitation of document transmission from project to client and from client to key project personnel to resolve concerns.
• Prepares project reports and correspondences related to the project.
• Performs bookkeeping and/or purchasing functions for the project team.
• Maintains confidential files on proprietary documents and company policies for contracts and procurements.
• Processes, monitors and maintains updated files of project team personnel’s attendance, leaves, hazard claims, night compensation, personnel profile, and other HR documents.
• Facilitates travel documents, reimbursement claims, liquidation of expenses and other accounting documents for the project team.
• Provides logistics support and coordination for team’s service vehicle dispatch, travel, arrangements, accommodations and wellness.
• Provides coordination support for team meetings both internally and externally.
• Handles multiple tasks and interacts with the construction project team.
• Performs other duties as needed for the project

Job description

Energy Development Corporation is seeking an administrative support role to assist the project team in Capoocan, Eastern Visayas. The role involves document control, filing, and coordinating HR and accounting tasks to ensure smooth project operations.

The ideal candidate will handle filing systems, travel documents, and assist with reports and communications, while maintaining confidentiality and providing logistics support as needed.