Project Admin and Document Controller

Energy Development Corporation; Capoocan; On-site; PHP 223,000 - 335,000; Full time

Job summary

Energy Development Corporation is seeking an administrative support role to assist the project team in Capoocan, Eastern Visayas. The role involves document control, filing, and coordinating HR and accounting tasks to ensure smooth project operations.

The ideal candidate will handle filing systems, travel documents, and assist with reports and communications, while maintaining confidentiality and providing logistics support as needed.

Responsibilities

• Establishing and maintenance of project central filing system, site communication, database recording.
• Facilitation of document transmission from project to client and from client to key project personnel to resolve concerns.
• Prepares project reports and correspondences related to the project.
• Performs bookkeeping and/or purchasing functions for the project team.
• Maintains confidential files on proprietary documents and company policies for contracts and procurements.
• Processes, monitors and maintains updated files of project team personnel’s attendance, leaves, hazard claims, night compensation, personnel profile, and other HR documents.
• Facilitates travel documents, reimbursement claims, liquidation of expenses and other accounting documents for the project team.
• Provides logistics support and coordination for team’s service vehicle dispatch, travel, arrangements, accommodations and wellness.
• Provides coordination support for team meetings both internally and externally.
• Handles multiple tasks and interacts with the construction project team.
• Performs other duties as needed for the project

Job description

Unleash your energy within! Be a part of the EDC Team!

Responsibilities

• 1. Establishing and maintenance of project central filing system, site communication, database recording.
• 2. Facilitation of document transmission from project to client and from client to key personnel of the project whose action is necessary to resolve the concerns as required by the document received.
• 3. Prepares project reports and correspondences related to the project.
• 4. Performs bookkeeping and/or purchasing functions for the project team.
• 5. Maintains confidential files on proprietary documents and company policies for contracts and procurements.
• 6. Process, monitor and maintain updated files of project team personnel’s attendance, leave records/credits, hazard claims, night compensation, personnel profile, and other HR related documents.
• 7. Facilitates/process, monitor and maintain updated files of travel document, reimbursement claims, liquidation of expenses and other Accounting related documentations of the Project team.
• 8. Provide logistics support and coordination for team’s Service vehicle dispatch, travel arrangements, accommodations and wellness.
• 9. Provide coordination support for team meetings both internally and externally.
• 10. Handle multiple tasks simultaneously and interact with the construction project team.
• 11. Perform other duties as needed for the project

Who We Are

Energy Development Corporation is a geothermal energy industry pioneer and the recognized world leader in wet steam field technology. In the Philippines, EDC is the largest vertically integrated geothermal company, delivering 1,475MW of clean and renewable energy. We continue to diversify our renewable energy portfolio through investments in hydropower, solar power and wind energy projects in the Philippines. With almost 40 years of geothermal mastery, EDC is set to deliver the benefits of sustainable geothermal development to communities around the world as it ventures into Latin America and Indonesia. EDC is part of the First Gen Corporation (“First Gen”) Group, which has the largest portfolio of power plants using clean and renewable technology in the Philippines. First Gen’s 16 power generation plants have a combined capacity of 2,763MW. First Gen has one of the cleanest power portfolios in the country with its entire power generation portfolio utilizing fuels such as geothermal steam, water, and natural gas. Wind power complements EDC’s existing power generation assets including the baseload geothermal plants, as well as, the Pantabangan hydroelectric plant, which serves as a peaking plant. EDC has become the leading geothermal energy producer in the Philippines through the successful development and operation of numerous geothermal energy projects. Since 1983, the Company has successfully developed, financed, built, and operated seven geothermal steamfields in five geothermal contract areas, containing both wet and dry steam. These steamfields currently supply geothermal steam to geothermal power plants with an aggregate installed capacity of 1,130 MW. In addition, the Company currently, directly and indirectly, owns and operates eleven geothermal power plants with a total installed capacity of 1,181 MW. EDC, through its indirect wholly owned subsidiary Green Core Geothermal, Inc., operates the 192.5MW Palinpinon and 112.5MW Tongonan geothermal power plants. Bacman Geothermal, another indirect wholly owned subsidiary of EDC, operates the 130MW Bacman geothermal power plant. The Company believes this track record has enabled it to develop the expertise needed to assess the feasibility of future acquisitions and greenfield projects, ensure the safe and efficient construction of power plants, and provide for efficient power plant operations.

Our Core Values

We have the best-qualified and trained professionals, technical people and support staff who persist in always bringing EDC to industry leadership. The company’s geothermal team has over 40 years of technical and management experience in the geothermal industry. We also have a core team geoscientists and engineers who are holders of degrees from Geothermal Institutes in Iceland, Italy, New Zealand and Japan. We are guided by the following distinct Lopez Group values: A Pioneering Entrepreneurial Spirit Business Excellence Unity Nationalism Social Justice Integrity Employee Welfare and Wellness We know from generations of experience that it is by living according to these values that a company can be built to last.