Production Assistant

Triquetra Health LLC; Manila; On-site; PHP 167,000 - 290,000; Full time

Job summary

Triquetra Health LLC is seeking a Production Assistant to help ensure efficient production execution and support our mission of delivering premium natural health products. You will coordinate with suppliers, manufacturers, and co-packers to maintain material availability, execute production runs, and oversee financial tracking for inventory and production activities.

Key duties include managing POs and BPOs, developing SOPs, and driving process improvements to reduce costs while maintaining

Qualifications

• Minimum 2 years in the dietary supplement, nutraceutical, food, pharmaceutical, or CPG manufacturing industry.
• Experience creating, issuing, and managing Purchase Orders (POs) for raw materials and packaging.
• Experience managing supplier relationships and coordinating material deliveries to support production schedules.
• Experience creating, maintaining, and tracking Blanket Purchase Orders (BPOs) to ensure continuous material availability and prevent stock-outs.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Google Sheets.
• Strong analytical and problem-solving skills with proactive risk identification and escalation.
• Excellent verbal and written communication with suppliers, manufacturers, co-packers, and internal teams.
• Detail-oriented with accuracy in purchasing, inventory management (raw materials & packaging), and financial tracking.
• Willingness to work 9:00 AM to 6:00 PM Eastern Standard Time.
• Willingness to use a time-tracking tool during work hours.

Responsibilities

• Determine the quantity of raw materials and packaging needed for upcoming production runs based on stock on hand, stock on order, and forecasts.
• Execute production runs, ensuring timely availability of finished products.
• Track inventory levels of raw materials and packaging to maintain accurate stock records.
• Create, issue, and manage Purchase Orders (POs) for raw materials and packaging, coordinating with suppliers, manufacturers, and co-packers.
• Create, issue, and manage Blanket Purchase Orders (BPOs) based on sales forecasts and production planning for 6–12 months.
• Monitor BPO utilization, maintain current commitments, and coordinate with suppliers to ensure sufficient inventory and prevent stock-outs.
• Create and maintain Standard Operating Procedures (SOPs) for production processes.
• Streamline processes and tools to enhance operational efficiency and reduce costs.
• Track invoices and ensure timely financial processing for all production activities.
• Support compliance projects, ensuring adherence to regulatory standards and internal policies.
• Perform any additional tasks as required by management to support smooth operations.

Skills

Supplier coordination

Inventory management

Purchase orders

SOPs creation

Process optimization

Financial tracking

Communication

Time management

Attention to detail

Tools

Google Sheets

ERP tools

Job description

Job Title: Production Assistant

Reporting To: Production Manager

Job Summary:

The Production Assistant at Triquetra Health will ensure an efficient production execution to

support our mission of delivering premium natural health products. This position coordinates

with suppliers, manufacturers, and co-packers to maintain material availability, executes

production runs aligned with demand forecasts, and oversees financial tracking for inventory

and production activities.

Duties & Responsibilities:

Production Execution:

• Determine the quantity of raw materials and packaging needed for upcoming

production runs based on stock on hand, stock on order, and demand forecasts.

• Execute production runs, ensuring timely availability of finished products.
• Track inventory levels of raw materials and packaging to maintain accurate stock

records.

Purchase Order Management and Supplier Coordination:

• Create, issue, and manage Purchase Orders (POs) for raw materials and

packaging, collaborating with suppliers, manufacturers, and co-packers to ensure

material availability, timely delivery, and efficient production flow.

• Create, issue, and manage Blanket Purchase Orders (BPOs) based on sales

forecasts and production planning for a 6- to 12-month timeframe. Monitor BPO

utilization, maintain current commitments, and coordinate with suppliers to

ensure sufficient inventory levels, continuous material availability, and

prevention of stock-outs.

Standard Operating Procedures (SOPs):

• Create and maintain Standard Operating Procedures (SOPs) for production

processes.

Process & Cost Optimization:

• Streamline processes and tools to enhance operational efficiency and reduce

costs.

Financial Tracking:

• Track invoices and ensure timely financial processing for all production activities.

Compliance & Regulatory Support:

• Support and contribute to compliance projects, ensuring adherence to
• regulatory standards and internal policies.

Additional Support:

• Perform any additional tasks as required by management to support smooth

operations.

Must-Have Qualifications

• Minimum 2 years of experience in the dietary supplement, nutraceutical, food,

pharmaceutical, or consumer packaged goods (CPG) manufacturing industry.

• Experience creating, issuing, and managing Purchase Orders (POs) for raw materials and

packaging components.

• Experience managing supplier relationships and coordinating material deliveries to

support production schedules.

• Experience creating, maintaining, and tracking Blanket Purchase Orders (BPOs) to ensure

continuous material availability and prevent stock-outs.

• Strong organizational and project management skills with the ability to manage multiple

priorities and deadlines.

• Proficiency in Google Sheets.
• Strong analytical and problem-solving skills with the ability to identify supply chain risks

and escalation issues proactively.

• Excellent verbal and written communication skills with suppliers, manufacturers, co-

packers, and internal departments.

• High attention to detail and accuracy in purchasing, inventory management (raw

materials & packaging), and financial tracking.

• Experience tracking invoices and supporting timely financial processing.
• Ability to create, maintain, and follow Standard Operating Procedures (SOPs).
• Self-motivated, dependable, and capable of working independently with minimal

supervision.

Requirements

• Prior experience in production coordination, supply chain, or inventory management is a plus
• Strong organizational and time management skills with the ability to handle multiple priorities
• Detail-oriented with a focus on accuracy in tracking inventory, POs, and financial records
• Proficient in Google Workspace and Microsoft Excel; experience with inventory or ERP tools is a plus
• Comfortable creating and updating Standard Operating Procedures (SOPs)
• Strong communication skills for coordinating with suppliers, co-packers, and internal teams
• Basic understanding of compliance and regulatory processes in production or manufacturing
• Problem-solver with the ability to identify process inefficiencies and suggest improvements
• Must be willing to work from 9:00 AM to 6:00 PM Eastern Standard Time
• Must be amenable to using a time-tracking tool during work hours