Product Development & Project Management Assistant

RemoteVA; Metro Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

RemoteVA is seeking a highly organized Product Development & Project Management Assistant to support our wholesale import operations. The role coordinates projects from our office to factories in China, ensuring product requirements, timelines, and action items are clearly communicated and executed.

The ideal candidate will manage multiple projects, maintain trackers in Excel, and liaise with management, internal teams, and overseas suppliers.

Qualifications

• Experience in product development, project management, executive assistance, purchasing, or import/wholesale operations.
• Experience communicating and coordinating with factories or suppliers in China is highly preferred.
• Strong follow-up and communication skills are essential.
• Excellent written and verbal English communication skills.
• Strong proficiency in Microsoft Excel.
• Highly organized and detail-oriented with excellent task management skills.
• Able to translate discussions into clear action items.
• Proactive, dependable, and able to manage multiple projects and deadlines independently.

Responsibilities

• Follow up on product development projects and ensure tasks are completed on schedule.
• Prepare meeting recaps, action items, and follow-ups from notes.
• Communicate product requirements and updates to factories and suppliers in China.
• Follow up with factories regarding samples, production timelines, specs, and revisions.
• Ensure factories understand product requirements and execute accordingly.
• Track project progress, deadlines, and outstanding tasks.
• Maintain product information, project trackers, and cost/details in Excel.
• Coordinate between management, internal teams, and overseas suppliers.
• Identify delays or issues and proactively follow up for resolution.

Skills

Product development

Project management

Executive assistance

Purchasing

Import operations

Factory coordination

English communication

Organization

Time management

Tools

Excel

Job description

We are seeking a highly organized and proactive Product Development & Project Management Assistant to support our wholesale import operations. The ideal candidate will coordinate projects from our office to factories in China, ensuring product requirements, timelines, and action items are clearly communicated and executed.

Key Responsibilities

• Follow up on product development projects and ensure tasks are completed on schedule.
• Review meeting notes and prepare clear meeting recaps, action items, and follow-ups.
• Communicate product requirements and updates to factories and suppliers in China.
• Follow up with factories regarding samples, production, timelines, specifications, and revisions.
• Ensure factories understand product requirements and execute according to company expectations.
• Track project progress, deadlines, and outstanding tasks.
• Maintain product information, project trackers, and cost/details in Excel.
• Coordinate between management, internal teams, and overseas suppliers.
• Identify delays or issues and proactively follow up for resolution.

Qualifications

• Experience in product development, project management, executive assistance, purchasing, or import/wholesale operations.
• Experience communicating and coordinating with factories or suppliers in China is highly preferred.
• Strong follow-up and communication skills are essential.
• Excellent written and verbal English communication skills.
• Strong proficiency in Microsoft Excel.
• Highly organized and detail-oriented with excellent task management skills.
• Able to understand product requirements, meeting discussions, and translate them into clear action items.
• Proactive, dependable, and able to manage multiple projects and deadlines independently.