Procurement Officer

Catholic Relief Services; Philippines; On-site; PHP 520,000 - 900,000; Full time

Job summary

Catholic Relief Services (CRS) Philippines is seeking a proactive Procurement Officer to coordinate procurement across the country and FSM. The role emphasizes compliance, donor regulations, and value-for-money, working closely with program and operations teams to support emergency response and development activities.

The ideal candidate has a minimum of three years in procurement, knowledge of donor requirements, and strong negotiation and supplier management skills.

Qualifications

• Bachelor's degree in management, Business Administration, Supply Chain Management, Logistics, or another relevant field.
• Minimum of three (3) years of professional experience in procurement, purchasing, logistics, or administration, preferably with an international NGO or development organization.
• Good knowledge of donor procurement regulations (e.g., USG, FCDO, UN).
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract administration and demonstrated ability to manage procurement transactions and purchase orders against specifications.
• Familiarity with supply chain management processes is preferred.

Responsibilities

• Coordinate procurement systems and operating procedures to ensure full compliance and continuously improve efficiency.
• Develop and maintain up-to-date procurement plans with program and operations teams; provide pricing to support budgets.
• Facilitate sourcing processes: market assessments, price monitoring, supplier evaluation, bidding, and vendor selection.
• Coordinate with procurement staff, program, and operations units to track delivery and receipt of goods and services.
• Verify that goods and CVA-related assets meet specifications, quantities, quality, and schedule.
• Maintain procurement records, vendor files, and procurement databases; prepare reports for audits and reviews.

Skills

Procurement experience

Negotiation

Vendor management

Planning & coordination

Analytical skills

Communication skills

Relationship management

Education

Bachelor's degree in management, Business Administration, Supply Chain Management, Logistics, or another relevant field

Tools

Microsoft Excel

MS Access

PowerPoint

Job description

About CRS

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works in around 100 countries to save, protect, and transform lives, serving people in need regardless of race, religion, or nationality. Through trusted local partnerships, CRS delivers relief and development programs in emergency response, disaster risk reduction, health, agriculture, education, community savings, livelihoods, and peacebuilding.

CRS began working in the Philippines in 1945, making it the longest-running continuous CRS country program in the world. Today, CRS Philippines implements programs in emergency response and recovery, disaster risk reduction, climate resilience, livelihoods, and peace and development. With more than 60 staff across Manila, Cotabato City, Tagbilaran City, Iloilo City, Virac, and Malaybalay City, CRS works closely with church and civil society partners, government agencies, and other organizations to serve vulnerable communities across the country.

In the Pacific, CRS operates a program office in the Federated States of Micronesia (FSM), supporting community-based disaster risk reduction, emergency response, and early recovery initiatives through staff based in Pohnpei, Chuuk, and Yap.

The Philippines and FSM now operate as one Business Management Unit (BMU) under CRS Europe, Middle East and Asia (EMEA) regional structure. As the BMU lead country, CRS Philippines provides shared services and management oversight across key functions, including MEAL, Finance, Human Resources, and Supply Chain Management.

JOB DESCRIPTION

Job Summary

CRS is seeking a proactive, values-driven Procurement Officer who combines strong execution, teamwork, and integrity to help deliver timely, cost-effective, and compliant support to programs across the Philippines and FSM.

In this role, you will coordinate procurement processes, work closely with program and operations teams, and ensure that goods and services are sourced with transparency, accountability, stewardship, and best value for money—while fully complying with CRS policies, donor requirements, and local regulations.

Responsibilities

Roles and Key Responsibilities

• Coordinate procurement systems and operating procedures to ensure full compliance. Assess their effectiveness and efficiency, recommend improvements, and contribute to compliance with CRS procurement principles, standards, policies, donor regulations, and local statutory requirements.
• Coordinate with program and operations teams to develop and maintain up-to-date procurement plans, including quantity, quality, and delivery requirements for goods, services, and Cash and Voucher Assistance (CVA) activities. Provide pricing information to support budget preparation.
• Facilitate sourcing processes to ensure best value for money. Key activities include market assessments, price monitoring, supplier evaluation, transparent bidding and vendor selection processes, negotiation, quality assurance, and preparation of contracts and purchase orders.
• Coordinate with procurement staff, program teams, and operations units to track the delivery and receipt of goods and services and provide timely updates on procurement status.
• Verify that goods, services, and CVA-related assets received are consistent with procurement specifications, delivered in the correct quantities and quality, and received on schedule and within budget.
• Maintain regular communication with suppliers and voucher vendors to ensure compliance with contractual terms and conditions. Monitor supplier performance, identify issues or inefficiencies, and support contract and purchase order amendments when necessary.
• Ensure transparency and accountability by maintaining complete, accurate, and up-to-date procurement records, vendor files, and procurement databases. Prepare procurement reports and facilitate document retrieval for audits and reviews.

Qualifications

Basic Qualifications

• Bachelor's degree in management, Business Administration, Supply Chain Management, Logistics, or another relevant field.
• Minimum of three (3) years of professional experience in procurement, purchasing, logistics, or administration, preferably with an international NGO or development organization.
• Good knowledge of donor procurement regulations (e.g., USG, FCDO, UN).
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract administration and demonstrated ability to manage procurement transactions and purchase orders against specifications.
• Familiarity with supply chain management processes is preferred.

Preferred Qualifications

• Experience supporting Cash and Voucher Assistance (CVA) programming.
• Experience conducting market assessments; relevant professional certifications are an advantage.
• Proficiency in Microsoft Office applications (Excel, Word, and PowerPoint).
• Adept in the use of Artificial Intelligence for workplace efficiency and productivity
• Experience with database management systems (e.g., MS Access) is highly desirable

Knowledge, Skills, And Abilities

• Strong planning, organizational, and coordination skills, with the ability to manage and prioritize competing demands effectively.
• Strong analytical skills and ability to exercise sound judgment and make decisions independently.
• Proactive, results-oriented, and customer-focused approach.
• Commitment to ethical conduct and professional standards.
• Strong negotiation, communication, and relationship management skills.
• Excellent time management skills.

Required Languages

• Fluency in English and Filipino are required.

Travel

• Must be willing and able to travel up to 30% of the time, as required.

Supervisory Responsibilities

None

Key Working Relationships

Internal: Program Managers, Head of Operations, Procurement Team, Administrative Unit, Finance Department, Head of Programming, Country Representative, and project staff.

External: Suppliers, service providers, operational partners, peer organizations, government agencies, auditors, and other relevant stakeholders.

Duty Station

Manila / Cotabato / Cebu / Tagbilaran / Iloilo Office (depending on the location of the selected candidate)5

Agency-wide Competencies (for all CRS Staff)

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

About Us

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality.

Catholic Relief Services relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.

CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse. The successful candidate is expected to sign and adhere to CRS´ Code of Conduct.

CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS is an Equal Opportunity Employer.

About The Team

General Requirements

CRS offers are contingent on the selected candidate's ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements. All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination.

CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.