Procurement and Pricing Manager

Rayomar Management, Inc.; Makati; On-site; PHP 900,000 - 1,500,000; Full time

Job summary

Rayomar Management, Inc. in Makati City seeks a Procurement and Pricing Manager to source and negotiate freight and logistics rates, converting them into competitive selling prices while ensuring margin and cost recovery.

You will build rate databases, coordinate with Sales, Operations, Finance, and Management, and drive process improvements using Microsoft tools to enhance accuracy and responsiveness.

Qualifications

• Bachelor’s degree in business, logistics, supply chain, economics, finance, or related field.
• At least 5 years in freight forwarding, logistics, shipping, airline cargo, trucking, procurement, pricing, or related operations.
• Strong understanding of airfreight, sea freight, trucking, domestic logistics, warehousing, and local freight charges.
• Proven experience in rate negotiation, vendor management, quotation preparation, and cost analysis.
• High proficiency in Microsoft Excel and rate analysis; experience with ERP, TMS, CRM, or freight forwarding systems is an advantage.
• Excellent written and verbal communication skills.

Responsibilities

• Procure and negotiate buying rates from airlines, shipping lines, truckers, warehouses, agents, and service providers.
• Develop competitive selling rates for airfreight, seafreight, trucking, and warehousing.
• Support Sales, Business Units, and Management in preparing rate proposals and customer pricing requests.
• Evaluate cost components including freight, local charges, fuel, storage, and handling.
• Provide pricing assumptions, exclusions, validity, and risk items to avoid margin leakage.

Skills

Negotiation

Commercial awareness

Process orientation

Independence & accountability

Deadline-driven

Analytical

Collaborative

Detail-oriented

Education

Bachelor’s degree in business or related field

Tools

Microsoft Excel

ERP

TMS

CRM

Job description

Purpose of The Role

The Procurement and Pricing Manager is responsible for sourcing, negotiating, maintaining, and converting freight and logistics rates into competitive and profitable selling rates for Orient Freight Interna-onal, Inc. The role will secure reliable and market-aligned rates from airlines, shipping lines,
truckers, agents, and other service providers, while ensuring that internal pricing processes are efficient, timely, controlled, and commercially responsive.

Key Responsibilities

1. Rate Procurement and Vendor Negotiation

• a. Ensure all vendors (truckers) have clear and detailed contracts with agreed performance metrics.
• b. Manage vendor accreditation and ensure all suppliers performance is monitored in a dashboard created by the procurement & pricing manager.
• c. Source, negotiate, and secure competitive buying rates from airlines, shipping lines, truckers, warehouses, agents, co-loaders, and other logis-cs service providers.
• d. Build and maintain strong working rela-onships with carriers, truckers, agents, and vendors to ensure rate competitiveness, service reliability, and priority support.
• e. Regularly review market rates, carrier capacity, fuel adjustments, surcharges, and seasonal trends to keep OFII pricing current and competitive.
• f. Negotiate rate validity, credit terms, service levels, free time, cut-off requirements, special handling condi-ons, and other commercial terms beneficial to the company.
• g. Maintain an organized database of approved buying rates, validity periods, vendor contacts, special condi-ons, and historical pricing references.

2. Selling Rate Development and Pricing Support

• a. Prepare competitive market selling rates for airfreight, seafreight, trucking, domestic logistics, warehousing, and other related services.
• b. Ensure selling rates are commercially competitive while protecting required margin, cost recovery, and company profitability.
• c. Support Sales, Business Units, and Management in preparing rate proposals, tender responses, quota-ons, and customer pricing requests.
• d. Evaluate cost components including freight, trucking, local charges, fuel, storage, handling, documentation, customs-related costs, and applicable accessorial charges.
• e. Provide clear pricing assumptions, exclusions, validity, and risk items to avoid underpricing, margin leakage, or operational disputes.

3. Process Improvement and Internal Controls

• a. Review and improve the company’s pricing and procurement workflow to reduce turnaround time, manual follow-ups, duplicated effort, and pricing inconsistencies.
• b. Develop standard templates, rate sheets, quota-on formats, approval controls, and tracking tools for rate requests and pricing submissions.
• c. Recommend automa-on, system improvements, and repor-ng tools (within the Microsoft ecosystem) that will improve accuracy, accountability, and visibility of pricing activities.
• d. Coordinate with Business Units, Finance, Operations, and Sales to ensure proper alignment between buying rates, selling rates, billing, and actual cost entries.
• e. Monitor recurring pricing issues, missed deadlines, vendor gaps, and process bottlenecks, and propose corrective actions to Management.

4. Deadline Management and Commercial Responsiveness

• a. Manage multiple rate requests, tenders, urgent customer requirements, and internal pricing deadlines simultaneously.
• b. Ensure pricing requests are completed accurately and within required timelines, especially for urgent shipments and time-sensitive bids.
• c. Work independently with minimal supervision and exercise sound judgment in prioritizing urgent, high-value, or strategically important pricing requirements.
• d. Provide timely updates to internal stakeholders when additional information, vendor confirmation, or Management approval is required.

5. Repor-ng and Market Intelligence

• a. Prepare regular reports on rate movements, carrier trends, trucking costs, fuel-related changes, vendor performance, and pricing competitiveness.
• b. Track savings, negotiated improvements, pricing turnaround time, win/loss feedback, and margin impact of pricing decisions.
• c. Provide Management with market intelligence and recommenda-ons to support commercial strategy, customer negotiations, and cost control initiatives.

Key Performance Indicators

• Rate request turnaround time and on time submission rate.
• Competitiveness of buying rates against market benchmarks.
• Margin protection and reduction of pricing-related losses or cost leakage.
• Vendor rate savings and negotiated commercial improvements.
• Accuracy and completeness of pricing assumptions, exclusions, and validity terms.
• Improvement of internal pricing workflow, templates, rate database, and reporting discipline.
• Internal stakeholder satisfaction from Sales, Operations, Finance, and Management.

Required Qualifications

• Bachelor’s degree in business, Logistics, Supply Chain, Customs Administration, Economics, Finance, or a related field.
• At least 5 years of relevant experience in freight forwarding, logistics, shipping, airline cargo, trucking, procurement, pricing, or commercial opera-ons.
• Strong understanding of airfreight, sea freight, trucking, domestic logistics, warehousing, and local freight charges.
• Proven experience in rate negotiation, vendor management, quotation preparation, and cost analysis.
• High proficiency in Microsoft Excel and rate analysis; experience with ERP, TMS, CRM, or freight forwarding systems is an advantage.
• Excellent written and verbal communication skills.

Required Competencies

• Strong negotiator: Able to negotiate rates, terms, validity, and service commitments while maintaining professional vendor relationships.
• Commercially sharp: Understands market pricing, margin protection, customer competitiveness, and cost recovery.
• Process-oriented: Able to identify inefficiencies, create structure, and improve internal workflows.
• Independent and accountable: Can work with minimal supervision, make sound recommendations, and follow through on commitments.
• Deadline-driven: Can manage urgent requests, competing priorities, and time-sensitive tenders without sacrificing accuracy.
• Analytical: Able to evaluate cost components, compare vendor options, and identify pricing risks.
• Collaborative: Works effectively with Sales, Operations, Finance, Business Units, and Management.
• Detail-oriented: Ensures pricing assumptions, inclusions, exclusions, and validity are clear and properly documented.

Preferred Background

• Experience working in a freight forwarding company or integrated logistics provider.
• Existing network with airlines, shipping lines, truckers, consolidators, agents, and other logistics vendors.
• Experience handling RFQs, tenders, project cargo pricing, key account pricing, or multi-modal logistics pricing.
• Exposure to cost control, procurement governance, and vendor performance management.

Expected Output of the Role

• A reliable, updated, and controlled rate procurement database.
• Faster and more disciplined pricing turnaround for customer and internal requests.
• More competitive buying rates from carriers, truckers, and service providers.
• Clearer selling rate structure with reduced pricing errors and margin leakage.
• Improved coordina-on between Sales, Operations, Finance, and Management on pricing decisions.
• Actionable market intelligence that supports commercial growth and cost control.

LOCATION: Makati City