Process Executive

Ramco Systems; Metro Manila; On-site; PHP 390,600 - 613,800; Full time

Job summary

Ramco Systems in the Philippines is seeking a payroll specialist to manage end-to-end payroll operations for multiple clients. The role emphasizes accuracy, timeliness, and strict compliance with local regulations, including SSS, PhilHealth, Pag-IBIG, and BIR reporting.

You will validate inputs, maintain employee data, and deliver detailed monthly and year-end payroll reports. The ideal candidate will have hands-on experience with medium to large headcounts, strong Excel skills, and the ability

Qualifications

• Hands-on experience processing payroll for medium to large headcounts.
• Strong data integrity and attention to detail.
• Experience supporting multiple clients with timely payroll delivery.
• Willingness to extend support during critical payroll cycles.
• Proficient in Microsoft Excel for payroll analytics.

Responsibilities

• Manage end-to-end Philippines payroll processing with accuracy and timeliness.
• Validate payroll inputs and maintain employee data.
• Ensure compliance with SSS, PhilHealth, Pag-IBIG, and BIR requirements.
• Prepare monthly payroll reports, reconciliations, and variance analysis.
• Support year-end activities and tax filings.
• Coordinate with clients to gather inputs and resolve payroll issues.
• Utilize advanced Excel for data validation and reporting.
• Adapt to multiple time zones and peak payroll cycles.

Skills

Payroll processing

Data validation

Excel skills

Client coordination

Tools

Microsoft Excel

Job description

• Manage end-to-end Philippines payroll processing while ensuring accuracy, timeliness, and compliance with established payroll calendars and service levels.
• Perform day-to-day payroll operations including payroll input validation, employee data maintenance, payroll calculations, adjustments, deductions, and reconciliations.
• Ensure full compliance with Philippines tax regulation, SSS, PhilHealth, Pag-IBIG, and other labor laws.
• Hands-on experience processing payroll for medium to large employee headcounts, ensuring high standards of data integrity.
• Experienced in supporting multiple clients, delivering payroll services and client reports within stipulated timelines while maintaining a high standard of accuracy and quality.
• Capable of independently supporting client accounts, coordinating payroll activities, resolving issues proactively, and meeting client expectations with minimal supervision.
• Prepare, review, and validate monthly payroll reports, reconciliations, variance analysis, and management reports.
• Proven experience in handling year-end payroll activities such as Alph list submission, DAT file preparation, BIR Form 2316 generation and submission
• Statutory Compliance
• Ensure compliance with Philippine labor laws and payroll regulations.
• Process and reconcile statutory contributions including:
• SSS (Social Security System)
• PhilHealth
• Pag-IBIG Fund
• BIR withholding taxes
• Prepare and submit statutory reports and tax filings.
• Support annual tax reporting and year-end activities.
• Coordinate with client on inputs and payroll-related queries and issues in a timely manner.
• Maintain payroll documentation, audit evidence, process records, and compliance-related reports.
• Monitor payroll controls and ensure adherence to internal policies, procedures, and service delivery standards.
• Collaborate closely with clients and stakeholders to gather payroll inputs, clarify requirements, and resolve payroll-related concerns within agreed timelines
• Utilize advanced Microsoft Excel skills for payroll analysis, data validation, reporting, reconciliation, and trend analysis.
• Show flexibility to support multiple time zones and business requirements as needed.
• Be willing to extend support during critical payroll cycles, month-end activities, year-end processing, system implementations, and payroll delivery deadlines.
• Demonstrate reliability, accountability, and a long-term commitment to the role, ensuring stability and continuity of payroll operations.
• Continuously identify process improvement opportunities to enhance payroll accuracy, efficiency, and customer satisfaction.