Precision Order Processor – Non-Trade Procurement

Vismotor Corporation

Cebu City

On-site

PHP 180,000 - 240,000

Full time

14 days+

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Job summary

Vismotor Corporation in Cebu City, Philippines, is seeking an Order Processing Assistant - Non-Trade to ensure accurate and timely processing of non-trade purchase requests, orders, and related documents. You will coordinate with suppliers and internal departments to monitor deliveries and maintain compliant records.

The role requires handling requisitions through payment, with a focus on accuracy, timelines, and budget controls.

Qualifications

Bachelor's degree in Industrial Engineering or Business Administration, or related field.
At least two years of experience in order processing, procurement, logistics, or related.
Proficient in Microsoft Office and Google Sheets.
Experience with SAP, ERP, purchasing, inventory, or logistics systems is advantageous.

Responsibilities

Review approved purchase requests and verify the completeness and accuracy of supporting documents.
Prepare and process non-trade purchase orders with correct supplier, item, quantity, price, and account details.
Ensure purchase orders are issued within the required processing timeline.
Maintain organized records of purchase requests, purchase orders, delivery documents, invoices, and payment requirements.
Monitor outstanding orders and coordinate with suppliers regarding delivery schedules, incomplete orders, and delayed items.
Coordinate with Accounting, Finance, warehouses, branches, and requesting departments to facilitate payment processing.
Track the status of non-trade purchases from requisition, ordering, delivery, receiving, and payment.
Support scheduling and monitoring of deliveries and inventory transfers.
Coordinate timely dispatch of branch freebies and in-house spare parts.
Validate transfer documents and ensure items delivered to correct branch or warehouse.
Monitor and maintain records of damaged items or those needing follow-up or replacement.
Review shipping and freight documents and validate billing details for accuracy.
Assist in monitoring warehouse and branch capacity to prevent delays.
Prepare regular reports on purchase orders, delivery performance, dispatch status, damaged items, freight charges, and outstanding transactions.
Ensure all procurement transactions comply with policies, approval limits, documentation standards, and budget controls.
Support the Non-Trade Buyer and Procurement Supervisor in supplier coordination and process improvement initiatives.