PERMANENT_ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)_ADAS3-6-2020_NCSC

DSWD; Manila, Hinoba-an; On-site; PHP 199,000 - 238,000; Full time

Job summary

National Commission of Senior Citizens – Central Office (NCSC-CO) invites applications for the Permanent Administrative Assistant III (Comput er Operator II) position. The role requires two-year college studies or a high school diploma with relevant vocational training, plus one year of related experience and four hours of training.

Under supervision, you will perform secretarial and clerical functions, manage the office schedule, organize files, prepare minutes, and coordinate with other

Qualifications

• Completion of two-year studies in College or High School Graduate with relevant vocational/trade course
• One year of relevant experience
• Four hours of relevant training
• Relevant MC 11 s. 1996 (Data Encoder); Career Service Sub Professional /First Level Eligibility
• College graduate of any course (preferred)

Responsibilities

• Under general supervision, performs secretarial, clerical functions and does other related work.
• Organizes the day-to-day operation of the office to ensure high quality administrative support.
• Manage the schedule to enhance effective time management and coordinates activities, prioritizes appointments and reschedule when necessary.
• Manages, prioritizes, screens and monitors the office's correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.
• Records and oversees all incoming and outgoing communications.
• Encodes confidential correspondences, reports and other documents.
• Maintains and updates official files of the Commission.
• Organize all schedules and reminders of the assigned division and prepare meeting folders.
• Prepare minutes of admin staff meetings and other meetings as assigned.
• Coordinates with other Offices in terms of meetings.
• Conducts initial interview and screen persons seeking assistance from the Commission.
• Perform other tasks as may be assigned from time to time.
• Job Outputs: Improved data tracking system of the office for both incoming and outgoing; Updated list of office activities/meetings; Files confidential and regular correspondences; Other reports as may be required.

Skills

Secretarial duties

Clerical tasks

Education

Two-year college studies or high school with vocational course

Job description

Place of Assignment:
National Commission of Senior Citizens, Philippines, Southeast Asia

Education:
Completion of two years studies in College or High School Graduate with relevant vocational/trade course

Experience:
One (1) year of relevant experience

Training:
Four (4) hours of relevant training

Eligibility:
Career Service (Sub-professional)/First Level Eligibility

Employment Status:
Regular

Available Positions:
1

Salary Grade:
SG 9 (Php 19,593.00)

PERMANENT_ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)_ADAS3-6-2020_NCSC

* There have been 37 applications for this position
* This job opening has been viewed 10794 times Return to list

Job Description

PLACE OF EXAMINATION AND INTERVIEW:Â DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE:Â QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN AÂCOMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the National Commission of Senior Citizens – Central Office (NCSC-CO) has one (1) vacant permanent position with details as follows:

Office: National Commission of Senior Citizens – Central Office (NCSC-CO)

*Item numbers indicated on the vacant positions are based from the approved NOSCA from the DBM.

ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)

Place of Assignment  :  National Commission of Senior Citizens – Central Office (NCSC-CO)

CSC PRESCRIBED QUALIFICATION STANDARDS

Education  Â :  Completion of two-year studies in College or High School Graduate with relevant vocational/trade course

Experience ÂÂÂÂÂÂÂ : Â One (1) year of relevant experience

Training ÂÂ ÂÂÂÂÂÂÂÂÂ : Â Four (4) hours of relevant training

Eligibility ÂÂÂÂÂ ÂÂÂÂÂÂ : Â Relevant MC 11 s. 1996 (Data Encoder); Career Service Sub Professional /First Level Eligibility

PREFERRED QUALIFICATIONS

Education

: Â

 College graduate of any course

Experience

:

One (1) year of relevant experience in secretarial and administrative work

Training

:

Eight (4) hours of relevant training

JOB DESCRIPTION

Under general supervision, performs secretarial, clerical functions and does other related work. Organizes the day-to-day operation of the office to ensure the provision of high quality administrative support. Manage the schedule to enhance effective time management and coordinates activities, prioritizes appointment and reschedule when necessary. Manages, prioritizes, screens and monitors the office’s correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.

Functions and Responsibilities:

1. ÂÂÂ Records and oversees all incoming and outgoing communications

2. ÂÂÂ Encodes confidential correspondences, reports and other documents

3. ÂÂÂ Maintains and updates official files of the Commission

4. ÂÂÂ Organize all schedules and reminders of the assigned division and prepare meeting folders

5. ÂÂÂ Prepare minutes of admin staff meetings and other meetings as assigned

6. ÂÂÂ Coordinates with other Offices in terms of meetings

7. ÂÂÂ Conducts initial interview and screen persons seeking assistance from the Commission

8. ÂÂÂ Perform other tasks as may be assigned from time to time

Job Outputs:

1. ÂÂÂ Improved data tracking system of the office for both incoming and outgoing;

2. ÂÂÂ Updated list of office activities/meetings;

3. ÂÂÂ Files confidential and regular correspondences such as reports and other documents with proper labeling for easy retrieval; and

4. ÂÂÂ Other reports as may be required.

Applicants should be guided by the following Criteria for Evaluation:

ÂÂÂÂÂÂ IPCR or any related Performance Assessment/Revie ÂÂÂÂÂÂÂÂÂÂ 5%

Initial Shortlisting:

Obtain 75% of the maximum total score of ETE and only those who obtained an average percentile on Initial Qualifying Test

Second Shortlisting:

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

**Qualified applicants will be notified thru text message and/or email