Payroll Specialist (W2)

Wonolo; Philippines; Remote; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Health insurance

Company laptop

Paid time off

Remote-friendly

Mental health support

Job summary

Wonolo is seeking a Payroll Specialist (W2) to join its Legal Operations team. You will manage weekly W2 payroll for Wonoloers, ensuring accuracy, data integrity, and timely processing.

This role offers remote work from the Philippines and exposure to AI-enabled payroll workflows. The ideal candidate has 5+ years in accounting, strong Excel skills, and experience with internal tools like Zeal, Wonolo Wizard, and Hypertrack.

Qualifications

• 5+ years of accounting experience, including cash management and reconciliations.
• Analytical with high accuracy and attention to detail.
• Proficient in MS Excel with advanced functions (VLOOKUP, XLOOKUP, Pivot Tables).
• Strong cross-department communication and collaboration.
• Ability to adapt to a fast-changing environment and priorities.
• Experience using AI tools (ChatGPT, Claude, Gemini).

Responsibilities

• Become an expert on W2 payroll processes and Wonolo's worker experience.
• Master Zeal, Wonolo Wizard, and Hypertrack tools; improve SLAs.
• Ensure data accuracy when onboarding workers into payroll.
• Validate payroll hours and reconcile time for Wednesday processing.
• Notify workers via email and SMS to verify meal breaks.
• Process bonuses, manage sick leave, and adjustments.
• Report issues and coordinate with Tech, Finance, and Ops.
• Respond promptly to payroll inquiries and discrepancies.
• Collaborate to set efficiency and quality goals.
• Promote team morale and adherence to schedules.
• Perform other duties to support W2 operations.
• Identify manual workflows and rebuild AI-native where beneficial.

Skills

W2 payroll

Excel advanced

Data accuracy

Communication

AI tools experience

Education

Bachelor's degree in Accounting

Tools

Zeal

Wonolo Wizard

Hypertrack

Job description

Wonolo (Work Now Locally) is disrupting the $140BN temporary staffing industry. Founded in 2014, Wonolo's mission is to help people find consistent work. Through our two-sided tech marketplace, we connect hundreds of businesses in need of front-line workers with 2 million underemployed workers in local markets across the United States, within minutes. Wonolo has raised over $200M in funding which will continue to help us empower the in-demand workforce by democratizing access to flexible work, opportunities to learn new skills, a living wage, and comprehensive portable benefits and perks.

We are looking for a Payroll Specialist (W2) to work with Wonolo’s Legal Operations team. You will be employed by a third-party legal entity authorized to do business in the location in which you reside and you will provide contractual services to Wonolo’s Legal Operations team. As a Specialist on the W2 Payroll team, you will be at the forefront of Wonolo’s W2 operations by supporting and executing worker payroll workflows. Accuracy and speed of execution are critical due to the weekly nature of W2 payroll processing. The team’s area of expertise lies in complex programs to support Wonoloers in the marketplace. The ideal candidate should possess exceptional organizational skills and the ability to handle multiple tasks effortlessly, providing sufficient support to ensure smooth day-to-day operations.

Our ideal candidate will be a good person who is also committed to doing good work. Are you excited about working with a close-knit team at a mission-driven, US-based technology company? If this is who you are or you can and desperately want to be, please read on!

We welcome qualified candidates located anywhere in the Philippines #LI-Remote.

What you'll do:

• Become an expert on W2 payroll, the Wonoloer experience, and processes that support W2 workers
• Become an expert with our internal tools Zeal, Wonolo Wizard, and Hypertrack, and drive improvements to our SLAs with rapid execution
• Ensure all data is accurate when onboarding/adding workers into the payroll system
• Validate payroll hours, perform time reconciliation, and analyze payroll entries to ensure payroll is accurately completed every Wednesday for all W2 workers
• Contact workers over email & SMS to verify meal breaks
• Process bonuses, manage sick leave, and handle other payroll-related adjustments
• Report bugs and help coordinate solutions with stakeholders across Tech, Service Operations, Enablement, Finance, and Central Ops
• Respond promptly to payroll support inquiries or discrepancies flagged by other departments, ensuring that the information provided is accurate
• Collaborate with the team to set goals for ongoing efficiency and process quality improvements
• Promote strong team morale and conduct, including high engagement levels and schedule adherence
• Perform other duties to support W2 operations as assigned
• Identify workflows that are still manual and rebuild them to be AI-native, focusing on where AI can improve speed, personalization, or conversion outcomes

Who you are:

• 5+ years of accounting experience, including cash management and reconciliations
• Analytical mind with a high level of accuracy and attention to detail.
• Proficient in MS office with advanced Excel skills (e.g. Vlookup/Xlookup, Pivot Tables, Arrays)
• Strong communication and interpersonal skills to collaborate across departments.
• Ability to thrive in a dynamic environment, change priorities quickly
• A strong enthusiasm for continuous learning and professional development.
• Demonstrated commitment to process improvement and operational efficiency
• Hands-on experience with AI tools (ChatGPT, Claude, Gemini)

If you have read up to this point, we hope you are excited about this opportunity to work at Wonolo! Even if your experience does not check every bullet point, we still highly encourage you to apply. The best hires do not always check off every box of a job description.

Nice to haves:

• Experience with multiple platforms like Zeal, 123Form, Unbounce, Zapier, Dialpad, or Iterable.
• Experience managing JIRA and other tools

Benefits and perks:

• The opportunity for growth in a mission-driven and well-funded start-up
• Health insurance for the principal member including dental and vision
• Company laptop
• Paid time off, Holiday pay, and Unpaid time off
• Access to no-cost on-demand mental health support, including counselling, mindfulness and meditation, and well-being courses
• Ability to work from anywhere in the Philippines (no more commutes!)
• Team outings, happy hours, company off-sites, and more!

About Wonolo:

Wonolo is a two-sided job marketplace that serves over 2 million front-line workers, providing them access to flexible and consistent job opportunities across the United States within minutes, at companies such as Peloton, Coca-Cola, Neiman Marcus, Papa John's, and thousands more.

We are a remote-first company with 200+ full-time employees, and quickly scaling our team within the United States, Canada, and Latin America. We are well-funded and backed by leading investors including Sequoia Capital, Bain Capital, and Leeds Illuminate, among others.

Commitment to Diversity, Inclusion, Equity, and Belonging

Wonolo welcomes you as you and celebrates our collective diversity. We work to serve the underserved, and we are built on the strength of our entire community. We know that diverse backgrounds, perspectives, and experiences make for the best teams, and help to drive high performance. We strive to ensure that our team represents different cultures, perspectives, and backgrounds, as these empower our team to come together to make the best decisions and the biggest impact.

Wonolo is an equal-opportunity employer. We work to ensure all people feel supported, empowered, and connected at work. A big part of this effort is through our support for members and allies of Employee Resource Groups. Individuals seeking to work at or with Wonolo are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, gender identity, or any other protected status under all applicable laws, regulations, and ordinances.

Wonolo Privacy Statement

By providing your personal information and/or submitting your application, you agree that Wonolo may use your personal information for the purposes of carrying out its recruitment and hiring process, which may include, but is not limited to, reviewing your qualifications, verifying your information, communicating with you about the recruitment process, and retaining your personal data as otherwise needed for recruitment-related activities.

Information you provide Wonolo as part of the recruitment process is accessible only to those Wonolo employees and other third-party service providers involved with Wonolo's recruitment, interview, and onboarding process. Wonolo does not disclose your personal information to any third party in a manner that would be considered a sale under applicable laws. By providing your personal information as an applicant for this position or any other position at Wonolo, you agree that your personal data may be transferred and/or disclosed to Wonolo's third-party providers. This may include transfers to servers and databases outside the country where you provided Wonolo with your personal data.

Wonolo does not accept agency or consulting resumes. Please do not forward resumes to our job postings, email alias, Wonolo employees or any other organization location. Wonolo is not responsible for any fees related to unsolicited resumes.