Payroll and Admin Assistant | WFH (Morning Shift)

KMC Solutions; Eastern Manila District; Remote; PHP 312,000 - 513,000; Full time

Job summary

KMC Solutions is seeking a proactive Payroll and Admin Assistant to support its management team from a work-from-home setup in the Manila region. The role covers payroll and invoicing support, data entry, marketing, recruitment, and company communications.

The ideal candidate thrives on multitasking and accuracy. Responsibilities include processing wages, handling invoices, maintaining cross-platform data, and supporting admin activities for the leadership team.

Qualifications

• At least 5 years in administrative roles with office support.
• Experience supporting international clients (US/Australia) preferred.
• Hands-on data entry, admin ops, and payroll processing.
• Proficient with Xero accounting software.

Responsibilities

• Review timesheets and wage/invoice data for processing.
• Prepare and process invoices; compile reports as needed.
• Input and maintain data across multiple platforms, incl. insurances.
• Provide day-to-day admin support to management.
• Assist recruitment campaigns and manage social posts on SEEK, Facebook, LinkedIn, Instagram.
• Create engaging monthly/quarterly company newsletters.

Skills

Payroll processing

Data entry

Administrative operations

Xero

Tools

Xero

Job description

Payroll and Admin Assistant
WFH | 6am to 3pm MNL

Job Description:

• We are seeking a proactive and highly capable Payroll and Admin Assistant to support its management team. This is a true all rounder role covering payroll and invoicing support, reporting, data entry, marketing, recruitment and company communications. The ideal candidate is efficient, innovative and thrives on juggling multiple tasks while keeping every detail accurate.

Key Responsibilities:

Payroll and Invoicing

• Review timesheets and logistics to support accurate wage and invoice processing.

• Assist in processing wages each pay cycle.

• Assist in preparing and processing invoices.

• Review time worked to compile specific reports, including LeavePlus reporting.

Administration and Data Entry

• Process incoming emails and send Traffic Design requests promptly.

• Input and maintain data across multiple platforms, including annual updates such as insurances.

• Keep records accurate, complete and up to date across all systems.

• Provide day to day administrative support to the management team

Marketing and Recruitment

• Assist with recruitment campaigns, posting and managing ads on SEEK, Facebook, LinkedIn and Instagram.

• Support marketing activity across the company's social media channels.

• Create engaging monthly and quarterly company newsletter

Qualifications:

• At least 5 years of experience in administrative roles, with a strong focus on general administration and office support.

• Prior VA experience is an advantage but not required.

• Hands-on experience and a solid background in data entry, administrative operations, and payroll processing.

• Previous experience supporting international clients, particularly those based in the US and Australia.

• Background in the logistics, traffic management, or civil construction industry is highly preferred

• Hands-on experience and working knowledge of Xero accounting software.