Part-Time Nutrition Services Admin & Operations Assistant

Roseville Area Schools; Center; On-site; PHP 1,610,732 - 1,949,833; Part time

Job summary

Roseville Area Schools is seeking a Nutrition Services Administrative Assistant (Office Support Level E) to join our team at the District Center. This is a 20-hour-per-week, 10-month position.

The role provides administrative, financial, and organizational support to the Nutrition Services Department, coordinating employee records, purchasing, communications, and training logistics to ensure smooth daily operations in a school district.

Qualifications

• Administrative experience in office settings, with payroll/billing knowledge.
• Experience handling employee records and purchasing.
• Familiarity with district procedures and program requirements.

Responsibilities

• Verifies employee timesheets for accuracy including hours and payroll coding.
• Updates and maintains employee timecards and related records.
• Processes time-off reporting and scans absence reports into files.
• Sets up and maintains LINQ staff accounts and access as assigned.
• Maintains organized filing systems for department records and documentation.
• Reserves meeting spaces and coordinates room scheduling for department activities.
• Prepares and distributes department communications and informational materials.
• Tracks employee continuing education units (CEUs) and distributes certificates.
• Coordinates employee uniform orders and reimbursements.
• Assists with onboarding activities with Human Resources.
• Organizes department shirts and training materials.
• Coordinates conference registrations, hotel reservations, and travel for staff.
• Processes meal account refunds and department purchases.
• Verifies purchase orders and invoices for accuracy.
• Submits rebate documentation and reimbursements.
• Prepares billing for Meals on Wheels and other organizations.
• Processes and tracks CACFP meal billing and food transfer documentation.
• Sets up student meal accounts for partner schools.
• Mails eligibility letters and processes benefits applications.

Skills

Accurate recordkeeping

Detail-oriented

Communication skills

Multitasking

Confidentiality

Independence

Education

Two years of post-secondary education

Experience in a school environment

Tools

Google Workspace

Spreadsheets

Databases

Purchasing software

Job description

Roseville Area Schools is seeking a Nutrition Services Administrative Assistant (Office Support Level E) to join our team at the District Center. This is a 20-hour-per-week, 10-month position.

The role provides administrative, financial, and organizational support to the Nutrition Services Department, coordinating employee records, purchasing, communications, and training logistics to ensure smooth daily operations in a school district.