Part-Time Bookkeeper (004 - 1489)

Hunt St; Metro Manila; Remote; PHP 437,000 - 534,000; Part time

Job summary

Hunt St is seeking a part-time, Philippines-based bookkeeper to manage day-to-day finance and administration for a client in Western Australia. The role is 15–20 hours per week, with some collaboration during AU business hours.

You will be hired as an independent contractor and work remotely. Responsibilities include payroll processing in Xero, payroll reconciliations, supplier invoicing, PO management, and job-level reporting.

Qualifications

• 3+ years bookkeeping experience, ideally with Australian businesses.
• Confident in Xero including payroll; WorkflowMax experience is highly regarded.
• Solid understanding of Australian payroll, superannuation, PAYG and GST.
• Meticulous with numbers and records; catch small issues before they become big.
• Clear, friendly written English and comfortable following up with busy field staff.
• Self-managing and reliable with minimal supervision.
• Experience in construction, engineering, surveying or other project-based industries.

Responsibilities

• Process payroll accurately and on time in Xero, including timesheets, leave and allowances.
• Complete payroll reconciliations, matching pay runs, PAYG withholding and superannuation to the ledger.
• Reconcile bank and credit card accounts regularly, keeping the books clean and current.
• Create and send purchase orders to suppliers and subcontractors.
• Match supplier invoices to POs, code them correctly and prepare payment runs for approval.
• Keep supplier records organised and follow up on missing invoices or discrepancies.
• Chase surveyors for job details, hours and supporting information so every job is complete and ready to invoice.
• Keep job records up to date in WorkflowMax, linking time, costs and POs to the right jobs.
• Act as a friendly, persistent point of contact between the field team and the office.
• Raise client invoices from completed job information and track payments.
• Follow up overdue accounts professionally to support healthy cash flow.
• Support BAS preparation and month-end processes, and liaise with the external accountant as needed.
• Prepare simple reports on cash position, outstanding debtors and job status for the owners.

Skills

Detail orientation

English communication

Self-management

Collaboration with field team

Education

Australian bookkeeping experience

Tools

Xero

WorkflowMax

Job description

Looking for Philippines-based candidates

Job Role: Part-Time Bookkeeper

Compensation range: $900 AUD - $1,100 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to require roughly 15-20 hours per week. As a contractor, you’ll have flexibility in how you manage your schedule, but availability for occasional collaboration during AU business hours is preferred.

Who We Are:

At Hunt St, we help Australian companies hire top remote talent in the Philippines.. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

The company is an established surveying and geospatial solutions provider based in Western Australia, specialising in delivering accurate land data and mapping services for a wide range of projects. Using a combination of modern technology, advanced equipment and industry expertise, the team provides solutions across aerial data collection, 3D laser scanning, underground utility detection and conventional land surveying.

Its work supports clients across the property, construction, engineering and infrastructure sectors, partnering with everyone from private property owners and developers to large-scale organisations involved in major civil, road and rail projects. The business is committed to delivering reliable survey information, practical solutions and high-quality results to support projects from initial planning through to completion.

Role Overview:

We're looking for an organised, detail-driven Bookkeeper to own the day-to-day finance and admin engine of the business. You'll keep payroll accurate, purchase orders flowing and job information complete, working closely with the survey team in the field and the business owners in the office.

You'll start with a structured handover from the current bookkeeper, with the goal of taking the reins from the start of December.

Key Responsibilities:

Payroll & reconciliations

• Process payroll accurately and on time in Xero, including timesheets, leave and allowances.
• Complete payroll reconciliations, matching pay runs, PAYG withholding and superannuation to the ledger.
• Reconcile bank and credit card accounts regularly, keeping the books clean and current.

Purchase orders & accounts payable

• Create and send purchase orders to suppliers and subcontractors.
• Match supplier invoices to POs, code them correctly and prepare payment runs for approval.
• Keep supplier records organised and follow up on missing invoices or discrepancies.

Job information & surveyor liaison

• Chase surveyors for job details, hours and supporting information so every job is complete and ready to invoice.
• Keep job records up to date in WorkflowMax, linking time, costs and POs to the right jobs.
• Act as a friendly, persistent point of contact between the field team and the office.

Accounts receivable & reporting

• Raise client invoices from completed job information and track payments.
• Follow up overdue accounts professionally to support healthy cash flow.
• Support BAS preparation and month-end processes, and liaise with the external accountant as needed.
• Prepare simple reports on cash position, outstanding debtors and job status for the owners.

• Experience: 3+ years' bookkeeping experience, ideally with Australian businesses.
• Systems: Confident in Xero, including payroll. WorkflowMax (or similar job management software) experience is highly regarded.
• Knowledge: Solid understanding of Australian payroll, superannuation, PAYG and GST.
• Detail: Meticulous with numbers and records; you catch the small things before they become big things.
• Communication: Clear, friendly written English and comfortable following up with busy field staff.
• Ownership: Self-managing and reliable, able to keep tasks moving with minimal supervision.
• Bonus: Experience in construction, engineering, surveying or other project-based industries.

What Success looks like:

• Payroll runs on time and reconciles cleanly every cycle.
• POs go out promptly and supplier invoices match up first time.
• Job information is complete, so invoices go out quickly and cash flows steadily.
• The owners have a clear, current picture of the numbers and more time back in their week.

Work Arrangement & Expectations:

This is a remote role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST or PHT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR)