Ops & Admin Specialist: ClickUp Power User & Process Builder

vamasters, Inc.; Maasin; On-site; PHP 300,000 - 540,000; Full time

Job summary

vamasters, Inc. seeks an Operations and Admin Assistant to systematize and automate day-to-day tasks, manage documents, email, and bookkeeping support, and build templates, SOPs, and workflows with a focus on confidentiality.

The role emphasizes becoming a ClickUp power user, improving boards and workflows, and identifying automation opportunities to streamline operations while collaborating with a hands-on founder.

Qualifications

• Advanced ClickUp knowledge with templates and workflows.
• Proficiency in Microsoft Office, Outlook and OneDrive.
• Experience organizing and managing confidential documents.
• Ability to write and maintain SOPs and process documents.
• Experience with email management and basic bookkeeping support.
• Strict handling of confidential information and approval requirements.
• Diligent, precise, and able to work independently.
• Strong communication skills across teams.
• Ability to identify repetitive tasks and propose improvements.

Responsibilities

• Organize, rename, convert, and file confidential client documents in a structured folder system.
• Set up and maintain folder structures for every new client case or assignment.
• Sort and file receipts and expense records, and pass them to the accountant for company accounting.
• Run the inbox, working toward and maintaining an inbox-zero system.
• Convert existing documents into reusable templates.
• Spot repetitive tasks and write clear SOPs for them.
• Grow our use of ClickUp by building and improving boards, tasks, and workflows.
• Find opportunities for automation and build or recommend automated workflows.
• Answer member inquiries for our online platform (invoice and account questions).
• Create FAQs and SOPs for handling platform support.

Skills

ClickUp proficiency

Microsoft Office Suite

Document management

SOP writing

Email management

Confidentiality

Independent work

Strong communication

Process improvement

Job description

vamasters, Inc. seeks an Operations and Admin Assistant to systematize and automate day-to-day tasks, manage documents, email, and bookkeeping support, and build templates, SOPs, and workflows with a focus on confidentiality.

The role emphasizes becoming a ClickUp power user, improving boards and workflows, and identifying automation opportunities to streamline operations while collaborating with a hands-on founder.