Operations Officer

Outdesk.

Philippines

Remote

PHP 420,000 - 640,000

Full time

3 days ago

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Benefits offered by this job

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Job summary

Outdesk. is seeking a proactive Operations Officer to manage end-to-end operational systems, financial oversight, and HR support for the organisation. This remote role is based in the Philippines, with the time zone aligning to Australian business hours and strong emphasis on compliance and efficiency.

You will oversee budgeting, financial reporting, payroll liaison, contract administration, and procurement while collaborating with leadership to ensure project delivery on time and within budget.

Qualifications

Experience managing day-to-day operations, financial monitoring, and budgeting in SMEs.
Experience with contracts, procurement, and financial acquittals for public funding projects.
Experience supporting HR operations, recruitment, and policy compliance.
Familiar with compliance and reporting frameworks in public funding environments.
Advanced Excel for financial tracking and reporting.
Detail-oriented with pragmatic problem-solving.
Excellent English communication with leadership and partners.
Experience leveraging AI tools to streamline workflows.

Responsibilities

Manage end-to-end operational systems and internal policies.
Develop and monitor organisational and project budgets.
Analyse financial reports and acquittals; support cost optimization.
Oversee invoicing, payments, time-tracking, payroll liaison.
Draft, administer, and manage staff, consultants, and contracts.
Coordinate end-to-end recruitment and HR support.
Review and implement corporate policies to meet legal standards.
Manage facilities, assets, and procurement.
Coordinate IT and cyber security awareness.
Support project managers with travel and events logistics.

Skills

Operations management

Financial planning

Budgeting

Financial reporting

Payroll management

Contract administration

Recruitment HR

Policy compliance

Facilities management

IT & cyber security

Project logistics

English communication

AI tooling

Education

Bachelor's Degree in Finance, Accounting, Business Administration, Public Administration, or a related field

Tools

Xero

Harvest

Microsoft Office 365

AI productivity tools

Job description

Operations Officer

Company : Outdesk.
Job Type : Full Time Remote / Work from Home

Job Description - Operations Officer

Job Brief

We are seeking a proactive and detail-oriented Operations Officer to manage end-to-end operational systems, corporate functions, and financial oversight for the organisation.

Operating as a central driver of organisational efficiency, this role plays a pivotal part in supporting project delivery on time and within budget while maintaining seamless corporate compliance. By streamlining internal workflows, managing financial planning and tracking, and supporting human resources and contract administration, the successful remote professional will help ensure business sustainability and empower the broader team to achieve its strategic goals.

Responsibilities

Operations Management
Execute and refine day-to-day operational systems, internal policies, and workflows to support organisational sustainability and efficiency.
Financial Planning & Budgeting
Develop and maintain comprehensive organisational and project budgets, monitoring expenditure to maintain strong financial health.
Financial Reporting & Acquittals
Analyse financial reports, compile detailed grant and project acquittals, and support cost structure optimisation.
Transactional Finance & Payroll
Manage invoices, payments, expense records, and time-tracking data while liaising directly with external accounting partners on payroll and ledger transactions.
Contract Administration
Draft, administer, and manage contracts for staff, consultants, and projects in alignment with relevant legal and organisational frameworks.
Recruitment & HR Support
Coordinate end-to-end recruitment processes, track staff project time, and support managers with performance management and learning initiatives.
Compliance & Policy Governance
Review, update, and implement corporate policies against relevant legal standards, including leading internal staff compliance training sessions.
Facilities & Asset Management
Manage lease documentation, insurance renewals, asset inventories, and general office procurement requirements.
IT & Cyber Security Coordination
Oversee routine IT coordination and support cyber security awareness across the organisation.
Project & Event Logistics
Support project managers with event organisation, travel logistics, and contract reviews to ensure seamless project delivery.

Requirements

Demonstrated experience managing day-to-day operations, financial monitoring, and budget management within a small to medium-sized organisation.
Strong background in managing contracts, procurement, and financial acquittals for government or publicly funded projects.
Proven capability in supporting HR operations, recruitment, contract administration, and policy compliance.
Solid familiarity with compliance, accountability, and reporting frameworks typical of public funding environments.
Advanced proficiency in Microsoft Excel for financial tracking and reporting.
High attention to detail combined with a practical and pragmatic problem-solving approach.
Excellent written and verbal English communication skills to liaise effectively with leadership, staff, and external partners.
Demonstrated competency and curiosity in leveraging AI tools to streamline operational workflows.

Software Proficiency

Accounting software, such as Xero
Time tracking software, such as Harvest
Microsoft Office 365, including advanced Excel, Word, and Teams
AI operations and productivity tools

Education

Bachelor's Degree in Finance, Accounting, Business Administration, Public Administration, or a related field.

Personal Attributes

Passionate about efficiency, continuous improvement, and discovering smarter ways of working.
Highly collaborative, with the ability to balance strategic thinking alongside hands-on task execution.
Grounded, direct, and inclusive communicator who thrives in values-driven environments.
Self-motivated remote professional who can manage strict deadlines independently.

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits