Operations Clerk

SAN MIGUEL INTEGRATED LOGISTICS SERVICES, INC.; Cebu City; On-site; PHP 279,000 - 446,000; Full time

Job summary

San Miguel Integrated Logistics Services, Inc. in Consolacion, Cebu, is seeking a detail-oriented Billing/Docs Specialist to verify shipment documents, encode data, and ensure accurate billing. The role supports transport and warehouse teams, maintains PBS system records, and generates regular billing reports.

Strong SAP and MS Office skills are essential. Applicants should have at least 2 years of warehouse or logistics experience, with a college degree in accounting or business.

Qualifications

• College graduate in accounting or business-related course.
• At least 2 years of warehouse/ops experience is preferred.
• Proficient in SAP and MS Office applications.
• Strong analytical and clerical abilities.

Responsibilities

• Receive, review, and verify shipment documents for completeness.
• Check DRs, PODs, waybills and other supporting docs for accuracy.
• Identify discrepancies and coordinate corrections with teams.
• Encode shipment details into PBS System accurately.
• Upload PODs and shipment docs into PBS System.
• Validate customer info, shipment references, and billing data.
• Create and update shipment records per procedures.
• Maintain data accuracy to prevent billing issues.
• Track shipment status from delivery to billing readiness.
• Ensure all docs are submitted before billing processing.
• Coordinate with Transport and Warehouse Ops on docs.
• Ensure compliance with policies and billing requirements.
• Prepare daily/weekly/monthly shipment and billing reports.
• Monitor unbilled transactions and follow up as needed.
• Report system issues and delays to management.

Skills

Analytical skills

Clerical accuracy

Communication

Education

College graduate – accounting or business

Tools

SAP

MS Office

Job description

About Us

San Miguel Integrated Logistics Services, Inc. (SMILSI), is a subsidiary of San Miguel Corporation, is one of the Philippines' leading logistics companies that offers a full range of transportation and logistics services to meet the needs of modern businesses.

What you\'ll be doing

• Receive, review, and verify the completeness of shipment documents received from trucking operations and service providers.


• Check delivery receipts (DRs), trip tickets or TVS, proofs of delivery (PODs), waybills, gate passes, and other supporting documents for accuracy and completeness.


• Identify discrepancies, missing documents, or incomplete information and coordinate with the concerned personnel for correction.


• Accurately encode shipment and delivery transaction details into the PBS System.


• Upload Proofs of Delivery (PODs) and shipment documents into the PBS System.


• Validate customer information, shipment references, trip details, destinations, billing rates, and chargeable services prior to processing.


• Create and update shipment records in accordance with established procedures and service agreements.


• Maintain the accuracy of encoded data to prevent billing errors and customer disputes.


• Track and monitor shipment status from delivery completion to billing readiness.


• Verify that all required shipment documents have been submitted prior to billing processing.


• Coordinate with Transport and Warehouse Operations teams regarding shipment completion and documentation concerns.


• Ensure compliance with company policies and customer billing requirements.


• Prepare daily, weekly, and monthly reports on processed shipments and billing status.


• Monitor pending, incomplete, or unbilled transactions and initiate follow-up actions.


• Report system issues, billing delays, and documentation deficiencies to management.


• Perform other related tasks as may be assigned by management, subject to operational needs and priorities.

What we\'re looking for

• College graduate, preferably an accounting graduate or any business-related course


• At least 2 years warehouse working experience


• Must be proficient in SAP


• Computer literate in MS Office


• Analytical Skills


• Good in communication, both verbal and clerical skills

Work location: Consolacion, Cebu