Operations Admin & Records Coordinator

Autokid Mobility Solutions; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Autokid Mobility Solutions is seeking an Admin Assistant in the Philippines to provide essential administrative and clerical support for day-to-day operations. You will manage documents, records, reports, and coordination across departments.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and Google Workspace. You will handle communications, scheduling, and HR-related tasks when needed in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or related field.
• College undergraduates with relevant work experience may be considered.
• Experience in administrative/clerical functions is advantageous.
• Proficient with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative and clerical support to the department or branch.
• Prepare, organize, encode, and maintain company documents and records.
• Handle filing and safekeeping of important documents.
• Prepare reports, correspondence, forms, and other administrative documents.
• Assist in monitoring office supplies, equipment, and other administrative needs.
• Coordinate with other departments regarding requests and documents.
• Answer emails, calls, and inquiries professionally.
• Schedule meetings and company activities.
• Monitor and process administrative requests and transactions.
• Maintain accurate records of employees, customers, suppliers, or transactions.
• Assist HR-related tasks like attendance monitoring and onboarding when needed.
• Monitor branch expenses and documentation.
• Ensure documents are complete and properly filed.
• Maintain confidentiality of information.
• Perform other admin duties as assigned.

Skills

Microsoft Office

Google Workspace

Written and verbal communication

Organizational skills

Time management

Detail-oriented

Teamwork

Independent work

Education

Bachelor's degree in Business Administration or related field

College undergraduates with relevant experience considered

Tools

Basic computer applications

Job description

Autokid Mobility Solutions is seeking an Admin Assistant in the Philippines to provide essential administrative and clerical support for day-to-day operations. You will manage documents, records, reports, and coordination across departments.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and Google Workspace. You will handle communications, scheduling, and HR-related tasks when needed in a fast-paced environment.