Onsite People & Partnerships Operations Specialist

MicroSourcing International; Manila; On-site; PHP 391,000 - 670,000; Full time

Job summary

MicroSourcing in Pasay City is seeking an Operations Specialist to support client operations onsite with a shifting schedule.

You will maintain and create records for management decisions, liaise with departments, and monitor attendance. The role requires accurate data handling, proactive communication, and reliable reporting to drive operational efficiency and client satisfaction.

Qualifications

• Administrative tasks and recordkeeping experience required.
• Ability to liaise with departments to meet staff and client needs.
• Experience maintaining staff attendance records.
• Strong written and verbal communication skills.

Responsibilities

• Collect and update employee data for supervisors' daily operations.
• Execute short-term projects including data encoding, content writing, transcription, web moderation.
• Provide operational support to virtual captives as needed.
• Liaise with departments to address concerns promptly.
• Create daily operation reports: action checklists, minutes, agreements.
• Track attendance and send notifications to clients and operations team.
• Update attendance statistics and other operational reports.
• Provide first-line support to clients and staff in supervisor's absence.
• Manage and update project records and guidelines.
• Disseminate policy updates and company events.
• Conduct Operations Orientation.
• Coordinate employee engagement activities.
• Draft and maintain financial records for Operations Team.
• Develop process improvements in operations and service delivery.

Skills

Data encoding

Content writing

Transcription

Web moderation

Attendance tracking

Report generation

Customer support

Job description

Discover your 100% YOU with MicroSourcing!

Position: Operations Specialist

Location: MOA, Pasay City

Work setup & shift: Onsite/Shifting Schedule

Why join MicroSourcing?

Job Overview

The Client Experience Specialist’s tasks are mainly administrative and support. Most of their time are spent in maintaining and creating records that the team can use in making management decisions and in order to provide support for the clients and staff. They assist in liaising with the departments and staff and help ensure that the client and staff requirements are met. They are also mainly in-charge of monitoring attendance and maintaining the staff’s attendance records.

Key Responsibilities And Accountabilities

The primary responsibility of the Client Experience Specialist is to provide the first line of administrative support in the effective implementation of the single POC setup for overall accounts management.

• In-charge of collecting and updating employee data needed by the supervisors in the daily operations of accounts
• Responsible for the execution and completion of short term projects as assigned by management, including data encoding, content writing, transcription, web moderation, etc. Also provides backup coverage for active accounts as needed
• Assist operation managers in providing support to virtual captives exclusively or as needed
• Liaise with other departments to ensure that all concerns and requests are attended to and completed in a timely manner
• Responsible in creating reports for the day to day Operations including: action items checklists, Minutes of Meetings, Agreements, etc.
• Performs tasks needed for attendance tracking from floorwalks to monitoring of daily attendance of client staff, sending email notifications and updates to clients and the operations team
• Update statistical reports used in management decision-making– particularly attendance reports and trends, schedule adherence, seat occupancy, and other reports that may be useful in operations planning and management
• Provide first line of support to clients and staff, in the absence of a supervisor or manager, and coordinate with the operations team in addressing their needs, queries or concerns
• Manages and updates project records – project documentation updates, compiling client guidelines, financial reports, etc.
• Assists in disseminating information to employees such as updates on policies and company events
• Conducts Operations Orientation, as needed
• Plans, coordinates and participates in employee engagement activities together with the operations team
• Creates, drafts, maintains financial records of Operations Team – RCA, RFP, Liquidation, OSRF, PRF
• Participate in developing process improvements relating to operations and quality service delivery
  
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply