On-Site Podcast Publishing Coordinator

Brainbox; Angeles; On-site; PHP 201,000 - 335,000; Full time

Benefits offered by this job

HMO on day 1

37.5 hour week

Onsite Pampanga office

Paid time off

Unlimited referrals bonus

Local management support

Job summary

Brainbox is hiring an Admin Assistant to own the end-to-end podcast publishing pipeline for a Perth-based client. You will publish episodes on YouTube and Spotify, craft show notes, schedule clips, and manage assets with minimal supervision.

The role requires hands‑on YouTube Studio, regular WordPress publishing, and strong English writing. You will coordinate with editors, maintain filing standards, and support marketing tasks across client channels.

Qualifications

• At least 1 year of experience in podcast publishing, content coordination, production support, or a senior virtual assistant role.
• Hands‑on YouTube Studio experience, with real channels or shows you can speak to
• Regular WordPress publishing and scheduling experience (not occasional use)
• Strong written English, confident enough to produce public‑facing show notes and blog copy in a client's brand voice

Responsibilities

• Upload and schedule full episodes to YouTube, Spotify, and other audio platforms
• Publish shorts and clips linked to the source episode and released the day after the main video
• Write and format show notes, titles, descriptions and tags, and upload thumbnails
• Add chapters to YouTube and Spotify episodes and include them in show notes
• Generate and clean up episode transcripts
• Confirm all editor files are uploaded before an episode enters the publishing queue
• Check every editor deliverable against the publishing checklist before it goes live
• Save, organise and back up all files following the client's folder structure and naming conventions
• Build and maintain the client's asset library from editor assets, generated content, and B-roll footage
• Keep client and project progress current in ClickUp, and follow up editors and team members on outstanding work
• Write, format and schedule blog posts in WordPress
• Optimise blog posts for search: meta descriptions, internal links, image alt text
• Complete keyword research for episode titles, tags and descriptions
• Schedule marketing and social content across client channels
• Repurpose episodes into an email newsletter
• Source B-roll, stock images and generated animation using episode transcripts to locate matching footage
• Design quote cards, carousels and episode graphics in Canva

Skills

Attention to detail

Strong written English

Proactive communication

Time management

Problem solving

Tools

YouTube Studio

WordPress

ClickUp

Canva

OneDrive

Microsoft 365

CapCut

Premiere Pro

DaVinci Resolve

Descript

Job description

Brainbox is hiring an Admin Assistant to own the end-to-end podcast publishing pipeline for a Perth-based client. You will publish episodes on YouTube and Spotify, craft show notes, schedule clips, and manage assets with minimal supervision.

The role requires hands‑on YouTube Studio, regular WordPress publishing, and strong English writing. You will coordinate with editors, maintain filing standards, and support marketing tasks across client channels.