Officer - Employee and Scholar Accounts

International Rice Research Institute; Calabarzon; On-site; PHP 350,000 - 520,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan

Life and accident insurance

Employer allowances

Job summary

International Rice Research Institute (IRRI) in Los Baños, Philippines, is seeking an Officer to manage payroll-related accounts for Nationally Recruited Staff and Scholars, ensuring timely and accurate payroll services and budget clearances according to Institute policies.

The role requires a Bachelor's degree in accounting with at least 2 years of experience, strong MS Office skills, and the ability to work under limited supervision.

Qualifications

• Bachelor's degree in accounting with at least 2 years of relevant work experience.
• Proficient in MS Office and computerized financial systems; able to adapt to new software.
• Strong analytical and communication skills; able to work with minimal supervision.

Responsibilities

• Manage employee and Scholar receivable transactions and ensure proper documentation.
• Monitor receivables, timely recording, and settlement of outstanding items.
• Validate Scholar stipends against approved letters and budgets.
• Analyze payroll-related transactions to identify journal entries and adjustments.
• Verify clearances and settlement of outstanding accountabilities for NRS and Scholars.
• Coordinate with NRS, Scholars, IRRI Education, Accounts Payable, and Cashier’s Office to resolve issues.
• Notify employees and scholars about balances, payments, and settlement requirements.
• Process cash advances, reimbursements, and travel liquidations with proper supporting documents.
• End-to-end processing of Scholar stipends, validating against awards and budgets.

Skills

MS Office

Financial systems

Analytical

Communication skills

Independent work

Education

Bachelor's degree in accounting

Tools

MS Office

Accounting software

Job description

The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

Job Purpose

Under the general supervision of the Team Lead, the Officer will manage, monitor, assess, and control employee accounts related transactions of IRRI Nationally Recruited Staff (NRS) and ensure timely and accurate delivery of payroll services and budget clearances of Scholars in accordance with Institute policies and guidelines.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines.

Roles and Responsibilities

• Ensure that employee and Scholar receivable transactions are accurately recorded, properly supported, and processed in accordance with Institute policies, procedures, and applicable guidelines.
• Monitor employee and Scholar accounts to ensure accurate charging, timely recording, and prompt settlement of outstanding receivables.
• Review and validate Scholar stipends and other entitlements against approved award letters, applicable requirements, and available budget allocations.
• Analyze payroll-related transactions to identify necessary journal entries, adjustments, and corrections to ensure accurate financial recording.
• Verify the settlement of outstanding accountabilities as part of the employee and Scholar clearance process.
• Coordinate with NRS, Scholars, IRRI Education, Accounts Payable, the Cashier’s Office, and other relevant units to facilitate the timely resolution of account-related concerns and payment transactions.
• Communicate with employees and Scholars regarding account balances, outstanding receivables, payment status, and settlement requirements.
• Coordinate with IRRI Education on the review, validation, and processing of Scholar stipends and other entitlements, ensuring that supporting documents and approvals are complete.
• Ensure adherence to Institute policies and procedures governing travel advances, reimbursements, receivables, and collections.
• Follow up with concerned employees, Scholars, and relevant units on outstanding balances, reconciling items, and overdue transactions.
• Process cash advances, payment requests, reimbursements, and travel liquidations, ensuring the validity of transactions, completeness of supporting documents, and compliance with Institute policies and procedures.
• Coordinate and execute the end-to-end processing of Scholar stipends and other entitlements, including the preparation of monthly payment schedules, validation against approved award letters and available budgets, and endorsement of validated invoices to Accounts Payable.
• Analyze and reconcile Employee and Scholar receivable transactions, investigate discrepancies and reconciling items, and initiate appropriate adjustments to ensure accurate and timely recording.
• Monitor and analyze monthly employee receivables aging reports, identify overdue balances, coordinate collection efforts, and ensure the accuracy of receivable balances reported in the financial statements.
• Prepare and record journal entries for chargebacks to NRS and Scholars for personal transactions, including communication charges and other applicable expenses.
• Review and process the clearance of resigned or terminated NRS and Scholars, ensuring the settlement of outstanding accountabilities, and maintain accurate records and supporting documentation for receivable transactions.
• Perform any other relevant duties as assigned by supervisor from time to time

Qualifications

• Bachelor's degree in accounting with at least 2 years of relevant work experience

Skills Required

Mandatory

• Proficient in using MS Office and has relevant experience in computerized financial systems and flexibility to adapt a new software application
• Flexibility to adapt to new financial software applications
• Highly analytical
• Excellent written and oral communication skills
• Can work with minimal supervision

Preferred

• Preferably CPA

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances.

This position will remain open until filled.