Office & EHS Coordinator with EA Support

Fluence; Philippines; On-site; PHP 420,000 - 700,000; Full time

Job summary

Fluence, a global leader in energy storage and optimization software, is seeking an Office Manager/Coordinator for our Philippines operations. The role blends office management, business support, facilities coordination, and local EHS duties with limited Executive Assistant activities to support local leadership.

You will oversee daily office operations, coordinate procurement, ensure safety compliance, support cross-functional teams, and liaise with building management.

Qualifications

• Minimum 5 years in office management, facilities coordination, business support, or administrative roles.
• Familiarity with shared-building environments, EHS practices, and emergency response coordination is an advantage.
• Strong organizational, planning, and multitasking skills.
• Ability to work independently and manage competing priorities.
• Excellent interpersonal, stakeholder-management, and communication skills.
• High level of discretion, professionalism, and attention to detail.
• Proficiency in Microsoft Office 365; experience with ERP/CRM systems (Salesforce, NetSuite, SAP, PowerBI) and Concur is a plus.
• Fluency in local language and English, written and spoken.

Responsibilities

• Office Management: Manage daily office operations to maintain a professional, efficient, and welcoming environment.
• Facilities: Oversee procurement and inventory of office supplies, furniture, and equipment; ensure cleanliness and upkeep.
• EHS & Emergency: Provide local operational EHS support and crisis planning; act as Emergency Response contact for the office.
• Business Support: Provide administrative support to cross-functional teams; coordinate meetings and events; onboarding and travel arrangements.
• Facilities Management: Primary contact with building management; coordinate maintenance, security, IT support, and shared-services.
• Executive Assistant Support: Limited EA support to local leaders; calendar management, meeting materials, travel arrangements.

Skills

Office management

EHS coordination

Communication

Multitasking

Stakeholder management

Tools

Microsoft Office 365

Salesforce

NetSuite

SAP

PowerBI

Concur

Job description

Fluence, a global leader in energy storage and optimization software, is seeking an Office Manager/Coordinator for our Philippines operations. The role blends office management, business support, facilities coordination, and local EHS duties with limited Executive Assistant activities to support local leadership.

You will oversee daily office operations, coordinate procurement, ensure safety compliance, support cross-functional teams, and liaise with building management.