Office Coordinator

WebBeds; Hinoba-an; On-site; PHP 268,000 - 402,000; Full time

Job summary

WebBeds is seeking an Office Coordinator to support daily office operations at our Manila site. You will coordinate administrative tasks, facilities services, vendor management, and employee-related office requirements to ensure a safe and productive workplace.

You will collaborate with the Admin Site Officer to maintain records, procure supplies, arrange meetings, and assist with onboarding and site initiatives, while upholding safety and compliance standards.

Qualifications

• Bachelor’s degree in business administration, Office Management, Hospitality Management, or related field preferred.
• 2-3 years of experience in office administration, facilities coordination, workplace services, or a similar role.
• Knowledge of office administration and workplace operations.
• Understanding of workplace safety regulations and compliance requirements
• Proficiency in Microsoft Office applications.

Responsibilities

• Support daily office operations and administrative requirements.
• Maintain organised records, documentation, and administrative files.
• Coordinate office supplies, stationery, and equipment inventory.
• Manage incoming and outgoing correspondence, deliveries, and courier services.
• Assist with preparing reports, presentations, and administrative documentation as required.
• Facilities and Workplace Support: maintain a safe, clean, and professional work environment.

Skills

Office administration

Facilities coordination

Vendor management

Communication skills

Organisational skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Job description

Job Description – Office Coordinator. Job Title Office Coordinator Department Operations - Site Management Location (primary) Manila Reports to Sherna Maine Maranan

What will you do on your journey with WebBeds?

The Office Coordinator is responsible for supporting the efficient day-to-day operation of the office by coordinating administrative activities, facilities services, workplace support, vendor management, and employee-related office requirements. The role works closely with the Admin Site Officer to ensure a safe, well-maintained, and productive workplace environment that supports both employees and business operations.

Responsibilities include but not limited to:

• Office Administration Support daily office operations and administrative requirements.
• Maintain organised records, documentation, and administrative files.
• Coordinate office supplies, stationery, and equipment inventory.
• Manage incoming and outgoing correspondence, deliveries, and courier services.
• Assist with preparing reports, presentations, and administrative documentation as required.
• Facilities and Workplace Support Assist in maintaining a safe, clean, and professional work environment.
• Coordinate office maintenance requests and follow up on repairs with vendors and building management.
• Conduct routine office inspections and report facility issues to the Admin Site Officer.
• Ensure office equipment, meeting rooms, and common areas remain functional and presentable.
• Monitor facility-related supplies and coordinate replenishment when necessary.
• Vendor and Service Coordination Coordinate with external vendors, contractors, and service providers.
• Assist with scheduling maintenance, cleaning, pest control, security, and other facility services.
• Track service requests and ensure timely completion.
• Maintain records of vendor agreements, quotations, and service reports.
• Employee Support Serve as a first point of contact for general office-related employee enquiries.
• Support onboarding and offboarding activities, including workstation preparation and access coordination.
• Assist with employee engagement activities, company events, and site initiatives.
• Coordinate meeting room bookings and workplace logistics.
• Health, Safety and Compliance Support site safety initiatives and workplace compliance activities.
• Assist in coordinating fire drills, emergency preparedness activities, and safety inspections.
• Report safety concerns and workplace hazards promptly.
• Maintain compliance records and documentation as required.
• Procurement and Inventory Management Monitor office supply stock levels and submit purchase requests.
• Assist with procurement activities following company policies and procedures.
• Maintain inventory records for office equipment and supplies.
• Coordinate distribution and tracking of office assets.
• Administrative Projects Support site improvement projects and workplace initiatives.
• Assist with office relocations, workspace reconfigurations, and departmental moves.
• Participate in administrative process improvement activities.
• Provide administrative support for site leadership activities when required.

The skills we would love to see in your suitcase.

• Bachelor’s degree in business administration, Office Management, Hospitality Management, or a related field preferred.
• 2-3 years of experience in office administration, facilities coordination, workplace services, or a similar role.
• Knowledge of office administration and workplace operations.
• Understanding of workplace safety regulations and compliance requirements
• Understanding of basic procurement and vendor management processes.
• Proficiency in Microsoft Office applications.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage competing priorities.
• Professional and customer-focused approach.
• Strong coordination and follow-through skills.
• Ability to build positive working relationships with employees and external vendors.

Why choose WebBeds as your next destination?

We are super proud of our dedicated team of friendly, energetic & passionate professionals. Our people are key to the success of our business & everybody at WebBeds has their own unique role to play as we continue to drive the company forward.

Over 50 different languages are spoken by our workforce, but whether working from offices in Dubai or London or out in the field in Johannesburg or Buenos Aires, we all share the common goal to take pride in what we do & to deliver our partners with unbeatable service & support.

International highly skilled group of experts from all around the globe Dynamic environment with the chance to grow, influence & impact change Disruptive, fast-growing market leader within travel & endless possibilities Culture built on collaboration & empowerment and innovation

About WebBeds.

WebBeds is a global B2B marketplace that unites supply with demand, connecting hotels with travel buyers all around the world - making distribution simpler, smarter and more flexible. In today’s dynamic and often fragmented travel landscape, we unite supply and demand through technology, data, and local expertise – giving our partners greater control, visibility, flexibility and choice. Hotels can manage content and pricing in real time, and travel buyers can connect simply to access global content to curate and book exceptional travel experiences. Backed by a global team, we deliver more than reach. We provide local expertise, service, and support that help the travel industry move forward – together.

What makes us stand out? We are a global travel intermediary, connecting hotels with travel buyers. We have 1900+ people speaking 50+ languages in 120+ cites across 50+ countries We partner with over 500,000+ properties in more than 38,000 bookable locations We work with more than 50,000 travel companies in 145 source markets We have an amazing Technology team focussed on delivering valuable outcomes using innovative tech

Find out a little about life at WebBeds… We are WebBeds showreel Learn more about the WebBeds business… Visit us at webbeds.com Web Travel Group is a global B2B organisation servicing the travel industry, connecting hotels and other travel sellers to a diverse network of travel buyers all over the world through our trade only digital travel marketplace brand -WebBeds. WebBeds provides powerful distribution solutions that make selling and buying travel easier. WebBeds connects hotels to sell rooms with travel buyers looking to find rooms for their customers, the travelling public. WebBeds partners are supported through a truly global footprint, we have a team of 2,000+ people in 120+ cites across 50+ countries speaking 50+ languages - all focused on ensuring WebBeds delivers value, choice, expertise and an unrivalled level of service. Hotels and other suppliers - global and regional hotel chains, independent hotels, apartments, resorts, attractions, transfer and sightseeing companies and more - can sell their products through WebBeds by connecting to a global network of online and offline travel buyers through cutting edge solutions that provide greater inventory control to simplify distribution, and leverage WebBeds enhanced analytics to inform inventory optimisation choices – saving costs and increasing revenue. Travel buyers - online travel agencies, retail travel agents, corporate travel managers, tour operators, wholesalers, tourism boards, super apps, DMC's, group providers, airlines and more - can integrate the hundreds of thousands of hotels and ground services in the WebBeds marketplace through simple and seamless API connectivity, or they cansearch, shop and book online through one of WebBeds trade only booking sites.