NDIS Bookkeeper

StaffingSolutions.io; Philippines; Remote; PHP 3,903,000 - 5,204,000; Full time

Benefits offered by this job

100% remote work

AU business hours

Weekly pay via Wise

Job summary

StaffingSolutions.io in Australia is recruiting a Senior NDIS Payroll & Bookkeeping Virtual Assistant to manage complex, high-volume payroll for 600–700 employees weekly. The role demands independence, strong attention to detail, and expert knowledge of NDIS payroll requirements, awards, and entitlements.

You will work remotely, adhering to AU business hours, with weekly pay processed through Wise. This is a senior, non-entry-level position in a specialised bookkeeping team.

Qualifications

• 3+ years in Australian payroll or NDIS payroll.
• Experience with PayCat and ShiftCare.
• Strong knowledge of SCHADS Award and modern awards.
• Ability to reconcile payroll data and meet deadlines.

Responsibilities

• Process accurate and timely weekly payroll for 600–700 NDIS employees.
• Calculate complex payroll with varying hours, shifts, penalties, allowances, and entitlements.
• Apply Australian modern awards, including SCHADS Award.
• Review timesheets and attendance to resolve discrepancies.
• Ensure compliance with payroll legislation, awards, and company policies.
• Manage payroll adjustments, corrections, and reconciliations.
• Interpret ShiftCare data and transfer payroll info to PayCat.
• Review CRM and practice management data for payroll requirements.
• Identify inconsistencies between scheduled shifts and hours worked.
• Troubleshoot payroll discrepancies and data integrations.
• Perform payroll-related bookkeeping, reconciliation, and documentation.
• Maintain accurate payroll records and supporting documents.
• Assist with payroll reporting and compliance documentation.
• Identify improvements to accuracy, efficiency, and workflow.
• Support general bookkeeping activities as required.
• Maintain confidentiality and security of sensitive information.
• Ensure payroll is completed on time.

Skills

NDIS payroll

High-volume payroll

Attention to detail

English communication

Tools

PayCat

ShiftCare

Job description

We are seeking a highly experienced Senior NDIS Payroll & Bookkeeping Virtual Assistant to support an Australian bookkeeping business specializing in the National Disability Insurance Scheme. The ideal candidate must have extensive experience managing complex, high-volume NDIS payroll, with the ability to process payroll for approximately 600–700 employees weekly. This is not an entry-level bookkeeping position. We need a confident, detail-oriented professional who understands NDIS payroll requirements, award rates, penalty rates, allowances, and varying shift structures. The successful candidate must be able to work independently with minimal training and quickly adapt to existing processes.

About the role

We are seeking a highly experienced Senior NDIS Payroll & Bookkeeping Virtual Assistant to support an Australian bookkeeping business specializing in the National Disability Insurance Scheme. The ideal candidate must have extensive experience managing complex, high-volume NDIS payroll, with the ability to process payroll for approximately 600–700 employees weekly. This is not an entry-level bookkeeping position. We need a confident, detail-oriented professional who understands NDIS payroll requirements, award rates, penalty rates, allowances, and varying shift structures. The successful candidate must be able to work independently with minimal training and quickly adapt to existing processes.

What you will do

• Process accurate and timely weekly payroll for approximately 600–700 NDIS employees.
• Calculate complex payroll involving varying work hours, shift structures, penalty rates, allowances, and other applicable entitlements.
• Apply relevant Australian modern awards, including the SCHADS Award where applicable.
• Review timesheets, attendance records, and payroll data to identify and resolve discrepancies.
• Ensure compliance with applicable Australian payroll legislation, award conditions, and company policies.
• Manage payroll adjustments, corrections, and reconciliations.
• Utilize PayCat and ShiftCare to manage payroll calculations, rostering information, and employee records.
• Interpret ShiftCare data and ensure accurate transfer of payroll information into PayCat.
• Review CRM and practice management system records to validate payroll requirements.
• Identify inconsistencies between scheduled shifts, completed hours, and payroll calculations.
• Troubleshoot payroll discrepancies relating to system data or integrations.
• Perform payroll-related bookkeeping, reconciliation, and financial record maintenance.
• Maintain accurate employee payroll records and supporting documentation.
• Assist with payroll reporting, financial summaries, and compliance documentation.
• Identify opportunities to improve payroll accuracy, efficiency, and workflow processes.
• Support general bookkeeping activities as required.
• Ensure high levels of accuracy when processing large volumes of complex payroll data.
• Verify award classifications, penalty rates, allowances, and employee entitlements.
• Investigate and resolve payroll discrepancies proactively.
• Maintain confidentiality and security of sensitive employee and financial information.
• Ensure payroll is completed accurately and within established deadlines.

What we are looking for

• Preferably 3+ years of relevant experience in Australian payroll, NDIS bookkeeping, or payroll administration.
• Strong hands‑on experience with NDIS payroll processing.
• Proven ability to manage high-volume payroll involving hundreds of employees.
• Strong working knowledge of Australian modern awards, particularly the SCHADS Award.
• Experience calculating complex penalty rates, allowances, overtime, and shift-based entitlements.
• Hands‑on experience with PayCat and ShiftCare is highly preferred.
• Strong ability to interpret CRM data, timesheets, rosters, and payroll reports.
• Solid understanding of payroll reconciliation, bookkeeping principles, and compliance requirements.
• Advanced attention to detail, accuracy, and problem‑solving skills.
• Excellent organisational skills and ability to meet strict payroll deadlines.
• Strong English communication skills, both written and verbal.
• Ability to work independently with minimal supervision.

What you get

• 100% remote work.
• Follow AU business hours, no graveyard shifts.
• Weekly pay through Wise every Tuesday.