Logistics Specialist

Advanced Energy Management Limited; Santa Rosa; On-site; PHP 300,000 - 540,000; Full time

Job summary

Advanced Energy Industries, Inc. is seeking a Logistics Specialist to ensure accurate processing of freight-related transactions and to support finance operations. You will review documents, audit freight costs, generate purchase requisitions, and coordinate payments with service providers.

The role emphasizes cost control, financial accuracy, and cooperation with logistics, accounting, and internal stakeholders in a dynamic, fast-paced environment.

Qualifications

• Bachelor’s degree in Accountancy, Finance, Business Administration, or related field.
• Experience in Accounts Payable, expense reimbursement, or shared services operations is an advantage.
• Knowledge of basic accounting principles and ERP/financial systems.

Responsibilities

• Retrieve, receive, and verify shipping documents for in-housed shipments.
• Process freight cost accruals for inbound deliveries based on contracted rates.
• Receive and audit billing invoices from logistics providers.
• Generate PRs for approved freight invoices and coordinate payments.
• Prepare weekly, monthly, and ad hoc reports.
• Maintain service provider SOA and handle disputed invoices.

Skills

Analytical thinking

Attention to detail

Communication skills

Multitasking

Education

Bachelor’s degree in Accountancy, Finance, Business Administration, or related field

Tools

Oracle

SAP

MS Excel

Job description

Advanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductor and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award-winning technologies, and we value the talents and contributions of all Advanced Energy's employees worldwide.

Job Summary

The Logistics Specialist is responsible for ensuring the accuracy and timely processing of freight-related transactions, including shipment documentation review, freight cost accruals, invoice auditing, billing administration, and payment coordination. The role supports logistics and finance operations by validating freight charges against contracted rates, managing service provider accounts, monitoring billing compliance, and maintaining accurate cost records and reports. This position plays a critical role in cost control, financial accuracy, and effective coordination between logistics service providers, accounting, and internal stakeholders.

Key Responsibilities:

• Retrieve, receive, and verify shipping documents for all shipments in-housed at the factories.
• Process freight cost accruals for all incoming deliveries based on contracted rates.
• Receive billing invoices from logistics service providers for payment processing.
• Audit and encode actual freight costs from billing invoices.
• Generate Purchase Requisitions (PRs) for approved freight invoices.
• Transmit duly approved freight invoices to Accounting for payment processing.
• Ensure all in-housed shipments are accurately captured for costing within the specified period.

Report Generation

• Prepare and submit weekly, monthly, and ad hoc reports with accuracy and within required timelines.

Service Provider Account Management

• Notify service providers regarding unbilled invoices and invoices subject to the six-month policy notification.
• Communicate billing submission cut-off schedules and deadlines to service providers.
• Monitor, investigate, and update the status of disputed invoices.
• Update and reconcile Statements of Account (SOA) of service providers.
• Provide support and coverage for team members during leave or absence.

Audit of Freight Accruals

• Review and audit freight accrual entries to ensure charges are within established tolerances and comply with contractual agreements.

Post Entry Audit

• Audit freight entries encoded by Data Entry personnel and validate charges against contracted rates and billing agreements.

Other Duties

• Provide backup support by performing the responsibilities of absent team members.
• Perform other tasks and responsibilities as assigned by management.

Qualifications:

• Bachelor’s degree in Accountancy, Finance, Business Administration, or related field.
• Experience in Accounts Payable, expense reimbursement, or shared services operations is an advantage.
• Knowledge of basic accounting principles, financial processes, and expense management.
• Familiarity with ERP or financial systems such as Oracle, SAP, or similar platforms.
• Proficiency in Microsoft Excel and other MS Office applications.
• Strong analytical, problem-solving, and organizational skills with high attention to detail and accuracy
• Good communication and interpersonal skills with the ability to multitask and meet deadlines in a fast-paced environment

Compensation

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Equal Employment Opportunity (EEO)

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173, also known as the Data Privacy Act of 2012.