Loan Administration Specialist

NLEX Corporation; Quezon City; On-site; PHP 360,000 - 480,000; Full time

Job summary

NLEX Corporation in the Philippines seeks a Loan Administration Specialist to oversee administration and compliance of term loans, short-term facilities, SBLCs, RFPs, and loan drawdowns, coordinating with lending banks and internal stakeholders.

You will manage ROW payments, PBA administration, card programs, gift checks, and meal vendor billing, ensuring accurate documentation, timely loan requirements, and adherence to financing agreements.

Responsibilities

• Monitor right‑of‑way payment obligations, schedules and funding; reconcile with project and finance teams.
• Maintain bank records; coordinate opening/maintenance of bank accounts; update signatories; resolve ATM concerns.
• Process project bank account disbursements; verify approvals and supporting documents; maintain records.
• Assist with operations on change fund requirements.
• Administer corporate credit card programs; manage applications, replacements, SOA requests, and credit limits.
• Safeguard gift checks; monitor inventory; control issuance; reconcile outstanding balances.
• Assist in securing meal vendor billings; address payment concerns; resolve discrepancies.
• Ensure compliance with BIR requirements for paid transactions; attach signed CWTs and proper "Paid" stamping.
• Participate in SAP system enhancements; lead treasury‑related process improvements.
• Assist in preparing and providing required documents during audit season; ensure accuracy and compliance.
• Assist in updating and revising treasury policies to strengthen internal controls and ensure compliance.

Job description

We are now hiring a Loan Administration Specialist for NLEX Corporation!

Job Summary:

Responsible for the administration and compliance monitoring of the company's term loans, short-term credit facilities, and standby letters of credit (SBLCs), including request-for-payment (RFP) preparation, loan drawdowns, and coordination with lending banks. Also manages right-of-way (ROW) payment monitoring, project bank account (PBA) administration, PBA disbursements, change funds, corporate credit card administration, gift checks, and meal vendor concerns. Ensures compliance with financing agreements, timely completion of loan-related requirements, accurate documentation, and efficient coordination with internal stakeholders, lenders, and other external parties.

Specific Roles and Responsibilities:

• Monitor right-of-way payment obligations, schedules, and funding requirements, and ensure reconciliation of records with project and finance teams.

• Maintain bank records, coordinate bank account opening and maintenance, update authorized signatories, and resolve ATM-related concerns.

• Process project bank account disbursements, verify payment approvals and supporting documents, and maintain payment records.

• Assist with operations on change fund requirements

• Administer corporate credit card programs, managing applications, replacements, SOA requests, and credit limit adjustments, while ensuring proper usage and reconciliation

• Safeguard gift checks, monitor inventory, control issuance, maintain acknowledgment records, and reconcile outstanding balances.

• Assist in securing meal vendor billings, addressing payment concerns, resolving discrepancies, and tracking outstanding issues.

• Ensure compliance with BIR requirements for paid transactions, including attachment of signed CWTs and proper “Paid” stamping on vital documents

• Participate in SAP system enhancements and lead treasury‑related process improvements

• Assist in preparing and providing required documents during audit season, ensuring accuracy and compliance

• Assist in updating and revising treasury policies to strengthen internal controls and ensure compliance