Legal Billing Specialist (P3)

WeAssist.io; Philippines; Remote; PHP 1,588,000 - 2,859,000; Full time

Job summary

WeAssist.io seeks a Full-time Legal Billing Specialist to manage high-volume invoicing for a U.S.-facing corporate law team in a fully remote role. You will coordinate monthly cycles, ensure accuracy across time entries, and support insurance defense and transactional billing while maintaining client requirements.

This position offers global collaboration within a fast-growing outsourcing network and a culture emphasizing precision and reliability.

Qualifications

• Proven legal billing experience in a law firm or corporate setting.
• Insurance defense billing experience preferred; familiarity with carrier rules helpful.
• Detail-oriented mindset with a track record of accuracy and error prevention.
• Strong prioritization skills to manage high-volume, urgent billing tasks.
• Independent operator who can learn quickly and work with minimal supervision.
• Proficient in Excel, including VLOOKUP and XLOOKUP for data tracking.
• Clear, proactive communicator aligned with team expectations.

Responsibilities

• Coordinate monthly billing cycles by confirming time entries across all timekeepers.
• Prepare, review, and finalize pre-bills before submission.
• Ensure invoices are accurate and compliant with client requirements.
• Submit invoices on time following billing guidelines and deadlines.
• Open and maintain new matters with correct billing structures and rates.
• Support reporting and tracking of billing performance metrics.
• Process high-volume Insurance Defense invoices with carrier guidelines.
• Navigate multiple e-billing platforms and resolve issues before submission.
• Handle Corporate & Transactional billing requests and urgent invoices.

Skills

Legal billing experience

Insurance defense billing

Detail-oriented

Prioritization

Independent operator

Excel proficiency (VLOOKUP/XLOOKUP)

Clear communication

Tools

e-billing platforms

Job description

Hiring: Full-time Legal Billing Specialist - Remote

About the Client

• Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters.
• National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.
• Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups, navigating complex business decisions.
• Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times
• A-Player Mentality – They only tolerate and inspire excellence. A cultivated culture of high-performing A-Players

About WeAssist

• Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
• Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
• Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
• Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
• An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

Key Responsibilities of the Legal Billing Specialist

• Billing & Invoicing Execution
• Insurance Defense Billing
• Corporate & Transactional Billing
• Accounts Receivable Support
• Accounts Payable Support

Why Are They Hiring a Legal Billing Specialist?

Our client is hiring a Legal Billing Specialist to become the operational backbone of their billing function. As the firm continues to grow, they’re looking for someone who can take full ownership of structured, high-volume billing workflows—ensuring everything runs smoothly, accurately, and on time. By stepping into this role, you’ll enable the broader team to focus on strategic initiatives, client relationships, and complex financial work—while you bring consistency and excellence to the day‑to‑day engine that keeps everything moving.

If you’re someone who loves bringing order to complex processes and takes pride in getting the details right every single time, this role is for you.

Qualifications

• Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment
• Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems
• Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors
• Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously
• Independent Operator – Can learn quickly and execute without constant oversight
• Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking
• Clear Communicator – Proactive, responsive, and aligned with team expectations

Responsibilities of the Legal Billing Specialist:

Your responsibilities include:

• Billing & Invoicing Execution
  • Coordinate monthly billing cycles by confirming time entries across all timekeepers
  • Prepare, review, and finalize pre-bills before submission
  • Ensure invoices are accurate, compliant, and aligned with client‑specific requirements
  • Submit invoices on time, following strict billing guidelines and deadlines
  • Open and maintain new matters with correct billing structures and rates
  • Support reporting and tracking of billing performance metrics
• Insurance Defense Billing
  • Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
  • Ensure all documentation, approvals, and expense rules are met
  • Identify and resolve billing issues before submission to prevent reductions
  • Navigate and manage submissions across multiple e‑billing platforms
• Corporate & Transactional Billing
  • Handle a mix of recurring and ad‑hoc billing requests
  • Execute urgent, time‑sensitive invoices