Legal Assistant

ROMAN CATHOLIC BISHOP OF KALOOKAN INC.; Caloocan; On-site; PHP 420,000 - 640,000; Full time

Job summary

ROMAN CATHOLIC BISHOP OF KALOOKAN INC. is seeking a Legal Assistant to manage filings with government agencies, maintain records, and prepare board documents for PCNC and SEC compliance.

You will work under the Legal Counsel and engage with SSS, DOLE, BIR, PCNC, and SEC, ensuring timely submissions and status updates. The role requires a Bachelor's in Legal Management or related field, knowledge of Philippine corporate and labor law, and the ability to work independently while coordinating with

Qualifications

• Bachelor's degree in Legal Management or related field.
• Working knowledge of Philippine corporate and labor law and NGO compliance.
• Ability to liaise with government agencies and file documents.

Responsibilities

• Maintain and organize physical and digital case files.
• Create a digital filing system for tracking matters.
• Liaise with SSS, DOLE, BIR, PCNC, SEC and other offices.
• Prepare letters, certifications, and board resolutions for the Legal Counsel.
• Track PCNC applications and document reviews.

Skills

Legal knowledge

NGO compliance

Government liaison

Independent worker

Education

Bachelor's degree in Legal Management

Job description

• Bachelor's degree in Legal Management, or a related field;
• Working knowledge of Philippine corporate law, labor law, and NGO/nonprofit compliance (SEC, BIR, PCNC) is an advantage.
• Comfortable dealing directly with government agencies and following through on administrative filings.
• Able to work independently on assigned tasks while reporting consistently to the Legal Counsel.
• Scan, organize, and index all physical documents, files, and case records left in the Curia office by the predecessor Legal Counsel.
• Create a digital filing system that the Legal Counsel can use to track open, closed, and dormant matters.
• Flag documents that show unresolved deadlines, pending obligations, or matters requiring immediate attention, and report these to the Legal Counsel.
• Compile and organize corporate, financial, and governance documents required under PCNC's certification standards (SEC registration, By-Laws, audited financial statements, board resolutions, program reports, and similar requirements).
• Draft supporting letters, certifications, and board resolutions needed for the application, for the Legal Counsel's review and signature.
• Track the application through submission, PCNC's document review, and any site visit or clarificatory requirements, and prepare status updates for the Legal Counsel.
• Assist in reviewing and organizing RCBK's and Caritas Kalookan's corporate records (Secretary's Certificates, board resolutions, SEC filings, and similar instruments) to bring them current.
• Support the legal compliance work involved in the regularization and absorption of certain parish employees into the diocese, including review of employment records, contracts, and service tenure.
• Help draft or revise employment documentation (contracts, employee notices, HR policy inserts) consistent with the Diocese's HR manual and applicable labor standards.
• Maintain a tracker of compliance action items and deadlines related to this workstream and report progress to the Legal Counsel.
• Liaise with the Social Security System (SSS), Department of Labor and Employment (DOLE), Bureau of Internal Revenue (BIR), PCNC, SEC, and other relevant government offices on filings, follow-ups, and document requests.
• Personally follow through on submissions and pick-ups at government offices as needed, and maintain a log of all filings and their status.
• Escalate to the Legal Counsel any issues, deficiencies, or unusual requirements raised by government offices.
• Reports directly to Atty. Sikini C. Labastilla, Legal Counsel to the Diocese of Kalookan, on all matters.
• Provides regular written status updates on each workstream (records review, PCNC application, corporate/labor housekeeping, government liaison), on a schedule set by the Legal Counsel.
• Works from the Curia office, with travel to parishes, SEC, PCNC, SSS, DOLE, BIR, and other offices as the tasks require.