Leave Administration Support Specialist
MicroSourcing
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Benefits offered by this job
Job summary
MicroSourcing in Ortigas, Pasig City is seeking a Leave Administration Support Specialist for a hybrid, night-shift role supporting the U.S.-based Leave Administration team. The position emphasizes accuracy, privacy, and service quality across calls, emails, and documentation.
You will manage documentation, respond to inquiries, and ensure timely processing while adhering to HIPAA and internal guidelines. Join a diverse, collaborative team offering growth and stability.
Qualifications
- 2+ years in a contact center or support role.
- Experience with employee benefits, HR services, or medical communications preferred.
- Experience using CRM, case management or ticketing platforms.
Responsibilities
- Handle inbound calls, chats, emails, and faxes related to leaves.
- Document interactions and update case notes in the CRM.
- Review forms for completeness and escalate as needed.
- Maintain HIPAA-compliant filing and data entry.
Skills
Education
Tools
Job description
Discover your 100% YOU with MicroSourcing!
- Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
- A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
- Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
- Career Growth: Take advantage of opportunities for continuous learning and career advancement.
- Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
The Leave Administration Support Specialist plays a key role in supporting the U.S.-based Leave Administration team by managing inbound calls, chats, emails, and faxes related to employee leaves of absence. This position is primarily responsible for assisting employees, HR representatives, and healthcare providers with documentation, case updates, and general leave inquiries.
The role is non-client-facing, focusing on accurate case handling, exceptional service delivery, and strict adherence to privacy and compliance standards. The specialist operates within our virtual contact center environment and follows defined workflows to support FMLA, ADA, and employer-specific leave processes.
- Answer incoming calls and live chats from employees regarding their leave of absence status, documentation requirements, and next steps.
- Manage emails and faxes received from employees, HR departments, and doctor offices, ensuring prompt acknowledgment and routing to the appropriate case.
- Follow call scripts, templates, and response guides to maintain consistency and compliance.
- Document all interactions in the leave management system accurately and in real time.
- Maintain a courteous, empathetic, and professional tone during every interaction.
- Upload, categorize, and verify leave-related documentation (medical certifications, return-to-work notes, etc.) in the case management system.
- Review inbound forms for completeness and elevate missing or unclear information to the U.S. Leave Administration team.
- Update case notes, task completion status, and communication logs within the CRM.
- Track deadlines for employee and medical certification submissions and send reminders as assigned.
- Monitor shared department inboxes and fax queues throughout the day to ensure timely processing.
- Assign or flag cases for escalation to Leave Administrators or Supervisors when appropriate.
- Maintain accurate filing and recordkeeping according to HIPAA and company standards.
- Accurately enter employee, leave type, and eligibility data into the leave management platform.
- Update case statuses (e.g., Received Documentation, Awaiting Medical, Return to Work) following standard operating procedures.
- Generate daily logs or activity summaries to support internal reporting and performance monitoring.
- Participate in team huddles, training sessions, and performance reviews.
- Communicate trends, recurring issues, or system challenges to team leads.
- Recommend process improvements that enhance accuracy, efficiency, or employee satisfaction.
- Associate's or Bachelor's degree preferred; equivalent work experience in customer service, benefits administration, or medical documentation handling will be considered.
- 2+ years of experience in a contact center or support environment required.
- Prior experience handling employee benefits, HR services, or medical-related communications strongly preferred.
- Experience using CRM, case management, or ticketing platforms.
- Proficient with Microsoft Office Suite (Outlook, Excel, Word).
- Experience using contact center software (Zoom, Genesys, Zendesk, etc.).
- Comfortable working in multiple systems simultaneously and maintaining high accuracy.
- Strong written and verbal English communication skills.
- High attention to detail, accuracy, and confidentiality.
- Compassionate, calm, and professional when handling sensitive employee situations.
- Reliable and consistent with attendance and schedule adherence.
- Self-motivated, able to work independently, and collaborative within a virtual team environment.
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/
- Terms & conditions apply
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