Leadership Coordinator | Hybrid | Evening Shift

First Focus AU; Muntinlupa; Hybrid; PHP 469,000 - 781,000; Full time

Benefits offered by this job

Hybrid work

HMO Day 1

1:1 coaching

Leave days

Job summary

First Focus AU is seeking a Leadership Coordinator to support one of our US MSP clients. You will work closely with their leadership team, helping keep the business running smoothly behind the scenes.

Based in the Philippines, Ortigas/Alabang area, you’ll manage calendars, coordinate travel, and maintain records while building international experience within the First Focus family. You’ll join a collaborative team that values initiative and accountability, with hybrid working arrangements and a

Qualifications

• Excellent organizational and time management skills.
• Fluent written and spoken English.
• Strong MS Office skills including Outlook, Word, Excel and Teams.

Responsibilities

• Manage busy leadership calendars, appointments and schedules across multiple priorities.
• Coordinate meetings with prep and resources for participants.
• Process, monitor and follow up requests to ensure on-time completion.
• Arrange domestic and international travel, including flights, accommodation, transport and itineraries.
• Help coordinate day-to-day operational activities for the leadership team.
• Maintain organised documentation, records and reporting.
• Support quality control activities and administrative processes.
• Communicate confidently with internal teams and stakeholders.
• Adapt quickly to changing priorities in a fast-moving environment.
• Keep things running smoothly so the leadership team can focus on leading the business.

Skills

Organizational skills

Time management

English communication

MS Office proficiency

Tools

Outlook

Word

Excel

Teams

Job description

Great leaders don't succeed on their own.

Behind every high-performing leadership team is someone quietly making sure the right people are in the right meetings, travel is booked, priorities stay on track, and nothing important slips through the cracks.

If you're the sort of person who genuinely enjoys bringing order to organised chaos, loves a well-managed calendar, and gets a little too much satisfaction from crossing things off a to-do list, we'd love to meet you.

At First Focus, we're looking for a Leadership Coordinator to support one of our US MSP clients. You'll work closely with their leadership team, helping keep the business running smoothly behind the scenes while building an exciting international career as part of the First Focus family.

And yes, there should still be enough time for merienda. Probably.

About First Focus

First Focus is Australia's leading Managed Service Provider, recognised by Cloudtango as Australia's #1 MSP for nine consecutive years. With almost 500 people across Australia, New Zealand and the Philippines, we've built our reputation by combining exceptional customer service with a culture that genuinely invests in its people.

When you join First Focus, you're joining a company that believes talented people do their best work when they're trusted, supported and encouraged to keep learning. You'll be based in our Ortigas or Alabang office as part of our Philippines team while working directly for one of our US MSP clients and supporting their leadership team.

One of the values we live every day is Be the Solution. We believe in people who take ownership, solve problems, and quietly make everyone around them more successful. If that sounds like you, you'll fit right in. Learn more about how we work at https://www.firstfocus.com.au/about-us/.

Why you'll love this role

• Support the leadership team of one of our US MSP clients
• Build international experience while enjoying the stability and culture of First Focus
• Join a collaborative, supportive team that values initiative and accountability
• Every day brings something different, so boredom rarely gets invited
• Work with leaders who appreciate someone who stays one step ahead
• Be trusted to make decisions and keep things moving

What you'll be doing

• Manage busy leadership calendars, appointments and schedules across multiple priorities
• Coordinate meetings, ensuring everyone has what they need before, during and after
• Process, monitor and follow up requests to ensure they are completed accurately and on time
• Arrange domestic and international travel, including flights, accommodation, transport and itineraries
• Help coordinate day-to-day operational activities for the leadership team
• Maintain organised documentation, records and reporting
• Support quality control activities and administrative processes
• Communicate confidently with internal teams and stakeholders
• Adapt quickly to changing priorities in a fast-moving environment
• Keep things running smoothly so the leadership team can focus on leading the business

Requirements

• Previous experience as an Executive Assistant, Leadership Coordinator, Operations Coordinator, Team Coordinator or high end Virtual Assistant or similar role
• Outstanding organisational and time management skills
• Exceptional written and verbal English communication skills
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and Teams
• The ability to manage multiple priorities without breaking a sweat
• High attention to detail and excellent follow-through
• Professional, approachable and confident when working with senior leaders
• Able to maintain confidentiality and exercise sound judgementSomeone who naturally looks for solutions rather than waiting for instructions

Benefits

What you'll get

• Competitive salary package up to ₱70,000 per month
• Hybrid working arrangements
• HMO from Day 1, including one dependent (spouse) with dental cover
• Free access to Uprise, including confidential 1:1 coaching with qualified psychologists or counsellors
• Day shift with weekends off*
• 25 paid leave days annually
• Employee referral bonus of ₱20,000
• Regular social events, End of Financial Year celebrations and Christmas parties

Our Offices

• Ortigas 29th Floor, Robinsons Cyberscape Gamma, Topaz Road, Ortigas, Pasig City, Metro Manila, Philippines
• Alabang 26th Floor, Axis Tower One Building, Filinvest Avenue, Alabang, Muntinlupa

Ready to become the person everyone relies on?

If you're someone who enjoys bringing structure to busy days, supporting senior leaders, and quietly making a big impact behind the scenes, we'd love to hear from you.

Neurodiversity:

First Focus welcomes applications from Neurodiverse candidates. We recommend & appreciate disclosure along with the application so that a copy of our Neurodiversity Statement can be provided outlining the flexible options we can offer to best showcase your skills.

AI in Recruitment:

We use AI-assisted recruitment tools to support application review. These tools do not make hiring decisions. All applications are handled by our recruitment team in compliance with the Philippine Data Privacy Act.