Law Firm Administrative Assistant - Conveyancing

Advance Law LLC; Santo Niño 1st; On-site; PHP 201,000 - 290,000; Full time

Job summary

Advance Law LLC is seeking a responsible Administrative Staff to join the Conveyancing Department in the Philippines. You will provide administrative and clerical support to the conveyancing team, help open and maintain case files, and prepare letters and routine documents to ensure smooth workflow.

Strong computer skills, excellent organisation and communication abilities, and the capacity to work independently within a team are essential. Training and a collaborative environment are offered.

Qualifications

• Relevant administrative or law firm experience preferred.
• Conveyancing experience is an advantage.
• Proficient in MS Office and document management.

Responsibilities

• Provide administrative and clerical support to the conveyancing team.
• Assist with opening and maintaining case files and proper documentation.
• Prepare letters, forms and routine correspondence.
• Assist with data entry, filing, scanning, photocopying and document management.
• Liaise with HDB, CPF Board, law firms, and other parties.
• Assist lawyers and conveyancing staff with administrative matters.
• Monitor deadlines and follow up on outstanding documents.
• Perform general administrative duties as assigned.

Skills

Administrative experience

Conveyancing knowledge

MS Office proficiency

Organisational skills

Communication skills

Independent worker

Tools

Microsoft Office Suite

Job description

About the role

Advance Law LLC is looking for a responsible and organised Administrative Staff to join our Conveyancing Department.

Key responsibilities

• Provide administrative and clerical support to the conveyancing team

• Assist with opening and maintaining case files and ensuring proper documentation

• Prepare letters, forms and routine correspondence

• Assist with data entry, filing, scanning, photocopying and document management

• Liaise with HDB, CPF Board, law firms, and other parties when required

• Assist lawyers and conveyancing staff with administrative matters

• Monitor deadlines and follow up on outstanding documents

• Perform general administrative duties as assigned

About you

• Relevant administrative or law firm experience preferred

• Conveyancing experience will be an advantage

• Good computer and Microsoft Office skills

• Good organisational and communication skills

• Meticulous, responsible and able to work independently

• Willing to learn and work as part of a team