L&C Team Administrator and Paralegal, Asia Aon

Iax GmbH; Makati; Hybrid; PHP 600,000 - 1,200,000; Full time

Job summary

Aon Asia Regional Legal team in the Philippines coordinates standard agreement templates and templates databases while supporting drafting, review and finalization of contracts with clients, vendors and insurers. You will work with Counsels across Asia to implement digitisation and improve contracting practices.

You will assist in trainings, updates on key legal topics, and maintain the Legal Department’s template repository, ensuring efficiency and compliance across multiple jurisdictions.

Qualifications

• Preferably a Law degree or equivalent with law subjects or a law diploma or Paralegal Studies Certificate.
• Excellent administrative and paralegal experience.
• Strong communication and transactional support skills.

Responsibilities

• Draft and review contracts using Aon standard templates.
• Provide first review of third‑party changes proposed to templates.
• Support contract negotiations with clients, vendors, insurers and other third parties.
• Coordinate between business stakeholders and Counsels during contract reviews.
• Support project management of corporate transactions across jurisdictions.

Skills

Paralegal support

Contract drafting

Legal research

Project management

Stakeholder collaboration

Attention to detail

Analytical skills

MS Office

Cross-functional teamwork

Organization

Education

Law degree or equivalent

Paralegal Studies Certificate

Tools

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Job description

About The Role

The role services Aon’s operations in Asia and includes providing best in class commercial legal support to drive Aon’s capabilities. The role sits within the Aon Asia Regional Legal team in Philippines. The team currently consists of approximately 30+ Legal and Compliance colleagues spread across 5 locations.

To achieve strategic outcomes, this role will need to effectively support various subject matter experts within Aon’s Law Department in Asia. This includes, for example, supporting practice groups focused on specific solution lines, as well as M&A, corporate, commercial contracting, employment, dispute resolution where applicable. The role involves working closely with the Counsels within the Asia Regional Legal, Compliance and Privacy teams, as well as the Global Spend Management (procurement), internal audit, global tax / finance and global corporate secretarial teams in providing strategic solutions to the business.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What The Day Will Look Like

As a member of the Aon Asia Regional Legal team you will be working closely with various business units and corporate functions of the company and the Legal Department’s subject-matter and regional specialists. You will assist with the coordination and execution of standard agreement templates/legal databases. You will also help draft, review, and help finalize various agreements with our clients, vendors, insurers, affiliates, and other third parties using Aon standard templates.

You will actively contribute as a member of the Aon Asia legal team through team engagement opportunities, volunteering in pro-bono or charitable events, whilst also sharing lessons learnt to embed learnings and risk mitigation strategies within the team. In this role you will also assist the Legal Department in the review and improvement of contracting/advisory practices and procedures to improve efficiency and consistency where possible, including driving and implementing digitisation solutions.

Key Responsibilities Will Include

• Supporting Counsels in the preliminary drafting and reviewing of contracts and transactional documentation with clients, vendors, insurers, affiliates and other third parties based on Aon standard templates.
• Providing “first review” of third-party changes proposed to Aon templates.
• Supporting Counsels in follow-up actions in contractual negotiation with clients, vendors, insurers and other third parties.
• Liaising and coordinating between business stakeholders and Counsels during the contract review process.
• Supporting project management of corporate transactions across multiple jurisdictions, including executing instructions, assisting in the vetting of responses and completion.
• Finalization of negotiated contracts /other transactional documents, and manage execution of legal documentation.
• Supporting Counsels in the management and revision of template agreements, documentation, maintaining Legal Department’s template repository, and rolling out of new and updated template agreements.
• Building a sound understanding of Aon’s policies, forms and contract procedures so as to provide support to Counsels, Business stakeholders and assure compliance with Aon’s policies.
• Conducting legal research.
• Assisting counsels in preparing trainings, quick guides and updates on key legal topics, and coordinating training, scheduling and reporting on training.
• Responsible for general administrative work as needed to support the respective counsels in the Legal Department (i.e. gap analysis, contract management, maintaining local records, proofing, formatting and editing documents)
• Responsible for general administrative work as needed to support the Operations functions within the L&C team to enhance team and department effectiveness (such as: (1) coordinating invoicing, expense forecasting, budget reporting; (2) assisting with matter opening, closing, updates, management and reporting; (3) maintaining team files, templates and precedents, and storage/communications; (4) arranging and coordinating meetings, events and conferences; (5) taking and keeping minutes of meetings; (6) processing and tracking expenses for the team and coordinating team travel arrangements).
• Supporting ad-hoc projects and initiatives that may be allocated from time to time.

How This Opportunity Is Different

A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organisation.

Skills And Experience That Will Lead To Success

• A minimum of 3 years L&C team administration and paralegal experience (experience in-house is beneficial, but not required)
• Proven ability to support on a variety of legal transactions, projects with a mixture of administrative/commercial/corporate work.
• Experience within the insurance/financial services industry preferred
• Able to work as an integral part of a regional team, fostering teamwork and cultivating relationships.
• Able to work independently and take the initiative where necessary
• Able to interact at all levels within a global and diverse organisation
• Excellent project and transaction management skills, able to effectively manage competing priorities, work under pressure and meet deadlines
• Able to handle confidential and sensitive issues with maturity and professionalism
• Organized, focused on attention to detail and accuracy and have strong analytic/diagnostic skills
• Flexible within the role and willing to get involved as required by the task at hand
• Self-driven and resourceful to achieve goals independently or in groups, while working with lawyers and internal stakeholders globally
• Technologically savvy – proficient in the use of Microsoft suite of products (i.e. MS Word, Powerpoint and Excel), Adobe Acrobat Reading and comfortable learning new technologies
• Self-motivated, positive attitude, proactive and adaptable – quick learner
• Curiosity to learn about Aon’s various business models
• Excellent interpersonal communication and presentation skills, both verbal and written
• Critical and innovative thinking, problem-solving and analytical skills
• High level of integrity and professionalism

Qualifications

• Preferably a Law degree or equivalent equivalent courses with law subjects or a law diploma or Paralegal Studies Certificate
• Excellent previous administrative and paralegal experience

How We Support Our Colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work… and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email [e-mail]