Junior Administrative Specialist

Lingaro Group Philippines; Manila; On-site; PHP 335,000 - 446,000; Full time

Benefits offered by this job

Stable employment

Great Place to Work certified

Online onboarding program

Udemy access

Certificate training programs

Well-being and health activities

Charity donations support

Job summary

Lingaro Group Philippines is seeking a proactive Administrator to support reception, office operations, and vendor management in our Manila office. You will organize meetings, assist guests, and help coordinate business travel while providing day-to-day administrative support to the Admin Team.

The role requires strong organizational skills, excellent communication, and a proactive problem-solving mindset. You will work full-time in the office and engage with a diverse, international team.

Qualifications

• Polished communication skills in English and Polish.
• Strong organizational and multitasking abilities.
• Willingness to work full‑time in the office.

Responsibilities

• Reception support and visitor service.
• Taking care of the office space and daily office operations.
• Managing vendors and external service providers.
• Organizing meetings and supporting guests.
• Supporting business travel processes.
• Providing day-to-day administrative support to employees and the Admin Team.

Skills

Polish language proficiency

English communication

Microsoft Office

Tools

Microsoft Office

Job description

Growth through diversity, equity, and inclusion. As an ethical business, we do what is right — including ensuring equal opportunities and fostering a safe, respectful workplace for each of us. We believe diversity fuels both personal and business growth. We're committed to building an inclusive community where all our people thrive regardless of their backgrounds, identities, or other personal characteristics.

What You’ll Be Doing:

• Reception support and visitor service.
• Taking care of the office space and daily office operations.
• Managing vendors and external service providers.
• Organizing meetings and supporting guests.
• Supporting business travel processes.
• Providing day-to-day administrative support to employees and the Admin Team.

What We’re Looking For:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Service-oriented mindset and a proactive approach to problem-solving.
• Ability to work independently and manage multiple priorities.
• Attention to detail and a strong sense of ownership.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and communicative English (minimum B2).
• Willingness to work full‑time in the office.

What Will Set You Apart:

• Previous experience in administration, reception, hospitality, customer service, or a similar role.
• Experience working in an international environment.

Missing one or two of these qualifications? We still want to hear from you! If you bring a positive mindset, we’ll provide an environment where you feel valued and empowered to learn and grow.

We offer:

• Stable employment. On the market since 2008, 1800+ talents currently on board in 7 global sites.
• Great Place to Work certified employer.
• Comprehensive online onboarding program with a “Buddy” from day 1.
• Cooperation with top-tier engineers and experts.
• Possibility of access to the Udemy learning platform.
• Certificate training programs. Lingarians earn 500+ technology certificates yearly.
• Upskilling support. Capability development programs, Competency Centers, knowledge sharing sessions, community webinars, 110+ training opportunities yearly.
• Grow as we grow as a company. 76 % of our managers are internal promotions.
• A diverse, inclusive, and values-driven community.
• Autonomy to choose the way you work. We trust your ideas.
• Create our community together. Refer your friends to receive bonuses.
• Activities to support your well-being and health.
• Plenty of opportunities to donate to charities and support the environment.
• Modern office equipment. Purchased for you or available to borrow, depending on your location.