Jr. Purchasing Admin Assistant - Paco, Manila

Suy Sing Commercial Corporation; Manila; On-site; PHP 180,000 - 300,000; Full time

Job summary

Suy Sing Commercial Corporation in Manila invites applications for a full-time Purchasing Assistant who will support the department's operations. The role emphasizes accurate data entry, report generation, and vendor coordination to maintain efficiency and timely procurement.

The successful candidate has a bachelor's degree in a business-related field, is detail-oriented with strong typing accuracy, and is willing to work full-time in Paco, Manila. Fresh graduates are welcome to apply.

Qualifications

• High typing accuracy and keen eye for detail.
• Fresh graduates are welcome to apply.
• Bachelor's degree in any business-related field.

Responsibilities

• Prints and distributes AM, PM pricing, promo, CSLA, and weekly reports.
• Processes Requisitions Purchase Advice and forwards P.O.s via fax/email/EDI.
• Collaborates with SSCCs and vendors' distribution/logistics to ensure Vendor Transaction Procedures compliance.
• Assists in implementing Stock Transfers, Re-Casing, Break Casing, Premiums Entry, Short-Packing, RTVs, and Item changes.
• Collects and enters competitors' price data and forwards variance reports.
• Answers queries, consolidates requirements, and maintains active files of potential new vendors.
• Enters volume orders and distributes samples for sales, HR, or admin use monthly.
• Requests buyers to update documents (rebate checks, BO guidelines, promo stockouts) and forwards them.
• Makes reservations for the Purchasing Department (car, driver, meeting room, learning center).
• Meets prescribed Operational Efficiency, Timeliness, and Accuracy standards.
• Provides administrative and clerical support to the Purchasing team.
• Prior experience with purchasing systems or software is preferred.

Skills

Typing accuracy

Attention to detail

Education

Bachelor's degree in business related course

Fresh graduates welcome

Job description

OVERALL PURPOSE:

• To assist the Purchasing Department in achieving its Gross Income (G.I.) and Operational Efficiency (O.E.) targets by effectively and efficiently performing assigned operational functions.

• To serve as the Purchasing Department's customer service representative, both to internal and external parties.

MAJOR RESPONSIBILITIES:

1. Prints needed reports and distributes them to the correct parties:

   1. AM Reports

   2. PM Pricing Reports

   3. Promo Reports

   4. CSLA Reports

   5. Weekly Reports

2. Requisitions Purchase Advice for all vendors forwards Purchase Orders (P.O.) to different distribution centers, and faxes/emails/EDI's P.O.'s

3. Works with SSCC's and vendors' distribution/logistics representatives to ensure compliance of Vendor Transaction Procedures

4. Assists the Purchasing Department in the complete implementation of different processes, such as Stock Transfers, Re-Casing, Break Casing, Premiums Entry, Short-Packing, RTVs, Item Deletion, Issuing of DM's and CM's, Change in Item Codes, New-Old Item Entries, Item Creation, among others

5. Collects and enters competitors' price data and forwards variance reports to concerned parties

6. Answers queries, consolidates requirements, and keeps active files of potential new vendors

7. Enters volume orders

8. Distributes samples for sales, HR or admin use monthly

9. Asks buyers to update needed documents and forwards them to concerned parties. Needed documents include rebate checking and collection, BO guidelines checking, promo out of stocks, etc.

10. Makes reservations (car/driver/ meeting room/learning center) for the Purchasing Department

11. Met all prescribed Operational Efficiency, Timeliness, and Accuracy standards

12. Provides the Purchasing team with all the administrative and clerical support they need

13. Prior experience with purchasing systems or software is preferred

QUALIFICATIONS:

• Must have a bachelor's degree in any business related course

• Fresh graduates are welcome to apply

• With high accuracy in typing and keen to details

• Must maintain 98% accuracy in typing standards

• Must be willing to work full-time in Paco, Manila