Invoice Processing & Vendor Coordination Associate | Contract - 6 months

Q2 HR Solutions Inc.; Makati; On-site; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Q2 HR Solutions Inc. is seeking an Invoice Processing & VendorCoordination Associate to support the finance and operations team. The role focuses on timely invoice processing, validation of documents, vendor coordination, and maintenance of invoice tracking and reporting.

The ideal candidate will have strong analytical skills, excellent communication, and the ability to manage multiple tasks while ensuring compliance with policies and SLAs.

Qualifications

• Bachelor's degree in Business Administration, Accountancy, Finance, Management, or a related field.
• Experience in invoice processing, finance operations, or accounts payable is preferred.
• Proficient in Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and work independently in a fast-paced environment.

Responsibilities

• Receive, review, and process incoming invoices, ensuring completeness and accuracy.
• Validate supporting documents and identify discrepancies before processing.
• Coordinate with vendors, drivers, and internal departments to obtain missing requirements and resolve invoice-related concerns.
• Maintain and update invoice monitoring trackers to ensure accurate status reporting.
• Prepare regular reports on invoice processing, outstanding items, and exceptions.
• Monitor invoice aging and elevate unresolved issues when necessary.
• Ensure compliance with company policies, documentation standards, and agreed turnaround times.
• Recommend process improvements to enhance operational efficiency and accuracy.
• Perform other administrative and finance-related tasks assigned by the immediate supervisor.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Ability to work independently

Time management

Problem-solving

Education

Bachelor's degree in Business Administration, Accountancy, Finance, Management, or a related field

Tools

Microsoft Excel

ERP systems

Job description

Job Summary

We are looking for a detail-oriented and organized Invoice Processing & VendorCoordination Associate to support our finance and operations team. The successfulcandidate will be responsible for the timely and accurate processing of invoices, validationof supporting documents, coordination with vendors and internal stakeholders, andmaintenance of invoice tracking and reporting. This role requires strong analytical skills,excellent communication, and the ability to manage multiple tasks while ensuringcompliance with company policies and service level agreements.

Key Responsibilities

• Receive, review, and process incoming invoices, ensuring completeness and accuracy.

• Validate supporting documents and identify discrepancies before processing.

• Coordinate with vendors, drivers, and internal departments to obtain missing requirements and resolve invoice-related concerns.

• Maintain and update invoice monitoring trackers to ensure accurate status reporting.

• Prepare regular reports on invoice processing, outstanding items, and exceptions.

• Monitor invoice aging and elevate unresolved issues when necessary.

• Ensure compliance with company policies, documentation standards, and agreed turnaround times.

• Recommend process improvements to enhance operational efficiency and accuracy.

• Perform other administrative and finance-related tasks assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Business Administration, Accountancy, Finance, Management, or a related field.

• Experience in invoice processing, finance operations, administrative support, or accounts payable is preferred.

• Proficient in Microsoft Office applications, particularly Excel.

• Strong analytical, organizational, and problem-solving skills.

• Excellent verbal and written communication skills.

• High attention to detail and accuracy.

• Ability to prioritize tasks and work independently in a fast-paced environment.

• Experience with ERP or finance systems is an advantage

Work arrangement:Hybrid
Shift:8AM - 5PM
Contract:6 months (with possibility of extension)