Invoice Processing Specialist Remote Cebu

OpsArmy Careers; Cebu City; Remote; PHP 320,000 - 520,000; Full time

Job summary

OpsArmy Careers is seeking a meticulous Invoice Processing Specialist for a fully remote position that overlaps with US Eastern Time hours. You will review, verify, and process invoices tied to medical records requests, ensuring accuracy and timely payments.

The role emphasizes accuracy, documentation, and adherence to procedures in a high-volume environment. Responsibilities include matching invoices, identifying duplicates, applying payment limits, and maintaining detailed records.

Qualifications

• Strong numerical accuracy and attention to detail.
• Excellent written English and clear notes.
• Experience reviewing invoices, payment information, or financial records.
• Ability to identify discrepancies and potential duplicates.
• Good organizational and time-management skills.
• Able to work accurately in a high-volume environment.
• Strong problem-solving and follow-up skills.
• Ability to work independently and follow established procedures.
• Schedule overlap with US Eastern Time business hours.

Responsibilities

• Manage the Invoice Queue: review and process incoming invoices daily, prioritizing overdue items and time-sensitive requests.
• Match and Verify Invoices: confirm patient, provider, record type, invoice details, and payment amounts before processing.
• Identify Duplicates: review potential duplicate invoices and verify legitimacy before payment.
• Apply Payment Limits: process payments within approved limits and route high-amount items for approval.
• Review Fees: identify potentially incorrect or disallowed fees and escalate as needed.
• Process Payments: use credit card, online portals, checks, or other approved methods.
• Resolve Payment Disputes: follow up on duplicates or incorrect payments and document resolutions.
• Maintain Payment Records: keep accurate records of invoices, payments, disputes, and communications.
• Verify Payment Information: follow procedures to verify changes to vendor payment details before processing.
• Follow Internal Procedures: ensure payments follow approval, documentation, and security procedures.

Skills

Numerical accuracy

Attention to detail

English writing

Invoice review experience

Discrepancy resolution

Time management

Independent work

US EST overlap

Job description

Job Description:

Invoice Processing Specialist

Job Type: Full-time

Work Setup: Remote

Schedule: Full-time; must have availability to overlap with U.S. Eastern Time (EST) business hours

About the Role

We are looking for a detail-oriented Invoice Processing Specialist to manage and verify invoices associated with medical records requests.

In this role, you will review incoming invoices, match them to the appropriate requests, verify amounts and payment requirements, process payments, and resolve discrepancies or disputes. The position requires strong numerical accuracy, attention to detail, and the ability to identify potential duplicate or fraudulent payment requests.

Key Responsibilities

• Manage the Invoice Queue: Review and process incoming invoices daily, prioritizing overdue items and time-sensitive requests.
• Match and Verify Invoices: Confirm patient, provider, record type, invoice details, and payment amounts before processing.
• Identify Duplicates: Review potential duplicate or near-match invoices and verify whether they represent legitimate charges before payment.
• Apply Payment Limits and Requirements: Process payments within approved limits and route amounts exceeding authorized limits for the appropriate approval.
• Review Fees: Identify potentially incorrect or disallowed fees and initiate the appropriate dispute or escalation process.
• Process Payments: Make payments through credit card, online provider portals, prepayment systems, mailed checks, or other approved methods.
• Resolve Payment Disputes: Follow up on duplicate charges, incorrect fees, refunds, or other payment issues and maintain clear documentation of each resolution.
• Maintain Payment Records: Keep accurate records of invoices, payments, disputes, approvals, and related communications.
• Verify Payment Information: Follow established procedures to verify changes to vendor payment details using trusted contact information before processing payments.
• Follow Internal Procedures: Ensure all payments and invoice-processing activities follow established approval, documentation, and security procedures.

Required Qualifications

• Strong numerical accuracy and attention to detail.
• Excellent written English with the ability to create clear and concise notes.
• Experience reviewing invoices, payment information, or financial records.
• Strong ability to identify discrepancies and potential duplicates.
• Good organizational and time-management skills.
• Ability to work accurately in a high-volume environment.
• Strong problem-solving and follow-up skills.
• Ability to work independently and follow established procedures.
• Ability to work a schedule that overlaps with U.S. Eastern Time business hours.

Skills Assessment

Shortlisted candidates may be asked to complete a timed skills assessment independently and without the use of AI tools.

The assessment may evaluate:

• Duplicate invoice detection
• Invoice-to-request matching
• Accuracy when reviewing amounts, dates, and invoice information
• Navigating online invoice and payment portals
• Understanding payment approval requirements
• Fraud awareness and payment verification