Hybrid Operations & Admin Coordinator

Staff Domain Inc; Metro Manila; Hybrid; PHP 380,000 - 540,000; Full time

Benefits offered by this job

HMO

Dental

Life insurance

Paid leave

Job summary

Staff Domain Inc in Metro Manila is seeking an experienced Operations Coordinator to manage day-to-day administrative tasks for a small Australian importer and distributor. You will coordinate sales support, procurement, logistics, and project administration while maintaining accurate records in Monday.com and Xero.

You will liaise with customers, suppliers and contractors, monitor orders and deadlines, and help drive efficiency across operations in a hybrid setup spanning Ortigas, Alabang,

Qualifications

• Experience in operations coordination or senior business-support roles.
• Strong written and spoken English with good judgment.
• Ability to manage varied priorities and take ownership without prompts.
• Experience with Australian SMEs, inventory, logistics or WHS administration is valued.
• Familiarity with CRM, IMS and service/project management platforms is a bonus.

Responsibilities

• Coordinate day-to-day operational, customer, sales-support and project admin tasks.
• Maintain action lists across sales, service, warehouse, purchasing and projects.
• Monitor tasks, orders and deadlines; escalate issues to the Director as needed.
• Handle routine customer inquiries and direct to appropriate persons.
• Coordinate purchasing, inventory, warehouse and stock control activities.
• Administer project schedules, contractor bookings and site access requirements.
• Maintain WHS records, training and compliance documentation.
• Assist with travel, meetings and general admin using task-management tools.
• Provide the bookkeeper with complete operational records and supporting docs.

Skills

Operations coordination

Project administration

Data entry & documentation

Communication skills

Independent follow-up

Tools

Xero

Monday.com

CRM software

Project management software

Job description

Staff Domain Inc in Metro Manila is seeking an experienced Operations Coordinator to manage day-to-day administrative tasks for a small Australian importer and distributor. You will coordinate sales support, procurement, logistics, and project administration while maintaining accurate records in Monday.com and Xero.

You will liaise with customers, suppliers and contractors, monitor orders and deadlines, and help drive efficiency across operations in a hybrid setup spanning Ortigas, Alabang,