Hybrid Office & Sales Coordinator

IAN SMART ENERGY CORP; Iloilo City; On-site; PHP 180,000 - 300,000; Full time

Job summary

IAN SMART ENERGY CORP in Iloilo City is seeking an Office Staff / Sales professional to join our team. This full-time role blends office administration with sales tasks, offering exposure to customer interactions and back-office operations.

You will support the sales team with scheduling, proposals, and client communications, while keeping records organized and compliant. A proactive, detail-oriented mindset and the ability to work both independently and with the team are essential for success.

Qualifications

• Proven experience in administrative or office support roles, ideally within a sales-focused environment.
• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems or sales management tools.
• Basic sales knowledge or experience in a customer-facing role, with a willingness to support sales initiatives.
• Attention to detail and accuracy in handling documentation and data entry.
• Ability to work independently whilst being a collaborative team player.
• Problem-solving mindset with the ability to adapt to changing priorities.
• Professional demeanor and a customer-service oriented approach.
• Preferably, experience in the energy sector or related industries would be advantageous.

Responsibilities

• Provide comprehensive administrative support to the sales team, including scheduling meetings, managing correspondence, and maintaining records
• Assist in identifying and pursuing new sales opportunities with potential clients
• Prepare sales proposals, quotations, and presentations for client meetings
• Manage and organize office documentation, ensuring all files are properly filed and easily accessible
• Respond to client inquiries via telephone, email, and in person with professionalism and courtesy
• Support the coordination of sales activities, including tracking leads, follow-ups, and client communications
• Maintain accurate records of sales transactions, customer information, and company data
• Assist with general office administration tasks such as ordering supplies, managing databases, and scheduling
• Contribute to the overall sales team objectives by providing timely and accurate information to support decision-making
• Liaise with internal departments to ensure smooth coordination and efficient workflow

Skills

Administrative support

Organization

Communication

Microsoft Office

CRM

Sales knowledge

Attention to detail

Independent work

Problem-solving

Customer service

Tools

Microsoft Office

CRM systems

Job description

IAN SMART ENERGY CORP in Iloilo City is seeking an Office Staff / Sales professional to join our team. This full-time role blends office administration with sales tasks, offering exposure to customer interactions and back-office operations.

You will support the sales team with scheduling, proposals, and client communications, while keeping records organized and compliant. A proactive, detail-oriented mindset and the ability to work both independently and with the team are essential for success.