Hybrid Admin Assistant — Land & Data Ops (Night Shift)

TOA Global; Cebu City; Hybrid; PHP 580,000 - 658,000; Full time

Job summary

TOA Global is seeking a deadline-driven Administrative Assistant to join our North American energy advisory support teams. Hybrid work arrangement with Cebu or Manila offices, full-time schedule, and night shift across PHT time zone.

In this role you will manage digital filing, data entry, and stakeholder communications, leveraging Microsoft 365, SharePoint, and Excel to maintain accurate logs and reports while ensuring timely task completion and compliance.

Qualifications

• Minimum 2–5 years of progressive office administration or corporate data support experience.
• Intermediate to advanced competency across Microsoft 365 Suite (Excel, Word, SharePoint) and Adobe Acrobat Pro for heavy document manipulation.
• Excellent written and verbal English communication skills, with professional etiquette to draft correspondence for international stakeholders and navigate collaboration platforms (MS Teams, Zoom).
• A proactive, solutions-oriented approach to problem-solving; highly organized with strong professional judgment and a collaborative attitude under tight timelines.
• Ability to learn and adapt to new data systems and database software as introduced.

Responsibilities

• Specialized Land Administration: organize digital mail folders, analyze document workflows, and establish standardized file naming conventions for land and asset data records.
• Stakeholder Relations Monitoring: oversee shared inboxes and voicemails, draft professional responses to inquiries from owners and stakeholders.
• Data Log Stewardship: lead high-volume data entry and maintenance of Owner Relations Logs across multiple clients using Microsoft Excel; track delivery times and manage tasks.
• Digital Archive Architecture: organize owner documentation and maintain a structured digital filing system across SharePoint platforms.
• Reporting & Compliance Readiness: compile and format monthly, quarterly, and annual land administration reports; ensure timesheets and task logs are submitted daily.
• Workflow Ownership: take accountability for your queue and keep the onshore Land Administration Team aligned.

Skills

Office administration

Data entry

Communication in English

Tools

Microsoft 365 Suite

SharePoint

Adobe Acrobat Pro

MS Teams

Zoom

Job description

TOA Global is seeking a deadline-driven Administrative Assistant to join our North American energy advisory support teams. Hybrid work arrangement with Cebu or Manila offices, full-time schedule, and night shift across PHT time zone.

In this role you will manage digital filing, data entry, and stakeholder communications, leveraging Microsoft 365, SharePoint, and Excel to maintain accurate logs and reports while ensuring timely task completion and compliance.