HR Operations Coordinator / HR shared-service support | Pandr

Pandr Outsourcing; Legazpi; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

HMO coverage with dependent benefits

21 leave credits plus client holidays

Job summary

Pandr Outsourcing is seeking a Company Nurse | HR Operations Coordinator to provide onsite occupational health support, first response, and HR transactional services in Legazpi City, Albay. The role blends clinical care with HR admin, reporting to the HR Manager, and operates 100% onsite on a probationary path to regular status.

Responsibilities balance immediate medical needs with HRIS maintenance, onboarding, timekeeping, and benefits processing, ensuring confidentiality and compliance within

Qualifications

• Bachelor of Science in Nursing and a current, unrestricted Philippine Registered Nurse license.
• Basic Life Support certification required or able to secure/renew before deployment.
• Occupational Health Nursing training required under DOLE standards.

Responsibilities

• Provide immediate first aid, nursing assessment, and care; arrange referrals as needed.
• Respond to medical emergencies, workplace injuries, and coordinate escalation.
• Maintain clinic and medical supplies; report shortages promptly.
• Maintain confidential occupational health records; ensure access limited to authorized personnel.
• Coordinate annual physicals, pre-employment medical requirements, health surveillance, vaccination, wellness activities.
• Review certificates and fit-to-work documents and escalate higher-risk cases.
• Participate in Safety/Health Committee and drills with management.
• Prepare clinic/occupational health reports within regulatory timelines.
• Maintain HRIS records and HR shared-service transactions.
• Route onboarding and standard benefits documents using templates.
• Administer timekeeping, leaves, and routine benefits transactions.

Skills

First aid

Emergency response

Administrative accuracy

Digital literacy

Confidentiality

Education

Bachelor of Science in Nursing

PRC license

Basic Life Support certification

Occupational Health Nursing training

Tools

HRIS

Spreadsheets

Record management systems

Job description

Company Nurse | HR Operations Coordinator

Be part of a vital onsite role combining occupational health, emergency response, employee wellness, and HR operations support. If you're a Registered Nurse with strong first-response capability, administrative accuracy, and a passion for employee care, this opportunity could be for you!

• Location: Legazpi City, Albay
• Employment: Full-time, probationary progressing to regular status
• Work Arrangement: 100% onsite

Professional Job Overview

The Company Nurse, with concurrent HR Operations Coordinator responsibilities, provides onsite occupational health support, first response, and employee wellness services while maintaining accurate, timely, and confidential HR shared-service transactions.

Clinical care and emergency response are the primary accountabilities. When medical and HR administrative demands conflict, employee health and emergency response take precedence. Routine HR work must then be re-prioritized or escalated without compromising service deadlines.

The role is based in the Human Resources Department in Legazpi City, Albay, reports to the HR Manager / Head of Human Resources, and is a full-time, probationary appointment progressing to regular status. The position is 100% onsite, with the schedule aligned with the highest-population office shift.

The role is treated as a replacement/backfill and role redesign, with a recommended salary of PHP 25,000–35,000 gross monthly basic and a target offer of PHP 30,000. The target start date is September 1, 2026, for an immediately available qualified hire, with full activation on October 1, 2026 or once required onboarding is completed.

Scope Allocation

• Company Nursing and Occupational Health – 20%: Primary function; immediate clinical and emergency needs take priority.
• HR Operations Coordination – 80%: Shared-service and transactional support under approved templates, controls, and SLAs.

Key Responsibilities

Company Nursing and Occupational Health

• Provide immediate first aid, nursing assessment, and care within the lawful scope of nursing practice; arrange physician, clinic, or hospital referral when required.
• Respond to medical emergencies, workplace injuries, and sudden illness; document incidents and coordinate escalation, transport, and follow-through under company protocol.
• Maintain the clinic, first-aid supplies, medicines, emergency equipment, and replenishment records; promptly report shortages or expired items.
• Maintain confidential occupational health and medical records separately from general personnel files, with access limited to authorized personnel.
• Coordinate annual physical examinations, pre-employment medical requirements, health surveillance, vaccination, wellness, and health-education activities.
• Review medical certificates and fit-to-work or return-to-work documents for completeness and route unclear or higher-risk cases to the company physician or appropriate provider; do not make medical diagnoses beyond RN authority.
• Participate in the Safety and Health Committee, emergency drills, incident review, and health-risk programs in coordination with the Safety Officer and management.
• Prepare and submit applicable clinic, illness, injury, and occupational health records and reports within prescribed company and regulatory timelines.

HR Operations Coordination

• Maintain accurate and current HRIS/PPH records, 201 files, trackers, and document-control logs.
• Prepare and route onboarding, regularization, employee movement, exit, Certificate of Employment, and standard benefits documents using approved templates.
• Administer timekeeping inputs, leave records, and routine benefits or HMO transactions; flag discrepancies for validation and approval.
• Maintain case calendars, hearing schedules, and evidence folders as administrative support to the HR Manager and assigned HRBP.
• Monitor service-level commitments and immediately elevate overdue, incomplete, or inconsistent submissions.

Requirements Qualifications

• Bachelor of Science in Nursing and a current, unrestricted Philippine Registered Nurse license issued by the PRC.
• At least one year of clinical, emergency, community, or occupational-health nursing experience.
• Strong new graduates may be considered only with demonstrated first-response capability and structured supervision.
• Current Basic Life Support and first-aid certification , or the ability to secure or renew these before deployment as the designated onsite medical responder.
• Basic Occupational Health Nursing training required under applicable DOLE standards.
• A qualified RN who has not yet completed the prescribed Occupational Health Nursing training may be considered subject to completion within the allowed compliance period and company approval.
• Strong administrative accuracy, digital literacy, and proficiency in spreadsheets, HRIS, or comparable record-management systems.
• Ability to work full-time onsite and respond calmly to medical incidents while protecting employee dignity and confidentiality.

Performance Measures

• Clinical Response: 100% of medical incidents and clinic encounters documented and escalated within the same shift or required protocol.
• Clinic Readiness: No preventable stock-outs; expired items removed promptly.
• Data Quality: At least 98% accuracy for HRIS/PPH, 201 files, trackers, and source reports.
• Employee Movements: 100% of approved employee movements reflected in systems within five business days.
• Document Service: At least 95% of standard HR documents completed within the agreed SLA.
• Deadline Control: 100% of monthly reports and statutory/administrative submissions completed before the deadline.
• Quality Control: Rework or corrections caused by avoidable errors maintained below 5%.
• Escalation: Zero missed escalations involving material clinical, data, compliance, or SLA risks.

Benefits

Why Join Us?

• Healthy, supportive, and conducive work environment (Great Place to Work Certified for five consecutive years!)
• Work with an innovative company delivering cutting-edge solutions across multiple industries
• Lead a team in a fast-paced, high-growth environment
• Competitive salary with opportunities for career advancement
• Collaborative, forward-thinking work culture
• 21 leave credits plus all client-based holidays
• HMO coverage with dependent benefits
• Exposure to world-class leadership from both local and international supervisors