HR Administrator (AU Construction, WFH)

ConnectOS; Philippines; Remote; PHP 357,000 - 502,000; Full time

Benefits offered by this job

HMO on Day 1

13th Month Pay

Leave credits

Emergency Leave

Permanent WFH

Equipment Provided

Life insurance

Job summary

ConnectOS is seeking an Offshore HR Administrator to manage contracts, onboarding, and remuneration processes from a remote setup in the Philippines. You will handle templates, amendments, and documentation, ensuring records are accurate and compliant.

The role emphasizes maintaining confidentiality, coordinating with payroll, and supporting audits while using HR systems like FoundU to keep employee data up to date.

Qualifications

• Strong administrative and documentation skills essential for HR processes.
• Ability to handle confidential information with discretion.
• Familiarity with HR systems and record-keeping practices.

Responsibilities

• Prepare employment contracts using approved templates.
• Issue and track employment contracts and variations.
• Prepare salary review letters and update remuneration records.
• Maintain onboarding documentation and employment packs for new starters.
• Update employee records for pay changes and status updates.
• Maintain HR files in FoundU and other systems.
• Prepare documentation for promotions, transfers, or changes in conditions.
• Assist with general HR administration and policy updates.

Skills

HR administration

Attention to detail

Confidentiality

Documentation

Tools

FoundU

Job description

Schedule: Monday - Friday (8:00AM - 5:00PM PHT)

Work Set-Up: Work From Home

Offshore HR Administrator — General Duties

Employment Contracts & Documentation

• Prepare employment contracts using approved company templates
• Issue employment contracts to new employees and follow up on outstanding contracts
• Prepare contract variations for changes to remuneration, position titles, working arrangements and other employment conditions, based on approved instructions.
• Update contracts with employee details, commencement dates, remuneration and relevant employment conditions.
• Prepare and issue salary review and remuneration variation letters.
• Prepare employment confirmation letters and other standard employment correspondence.
• Follow up with employees to ensure completed documentation is returned.
• Save executed contracts and variations to the appropriate employee files.

Employment Packs & New Starter Documentation

• Assist with compiling employment packs for new starters.
• Prepare and collate employment contracts, onboarding forms, policies, declarations and other required documentation.
• Send employment packs to employees and follow up on outstanding documents.
• Maintain onboarding documentation checklists.

Remuneration & Employee Data Updates

• Prepare documentation relating to pay rate increases, salary reviews and approved remuneration variations.
• Update employee records to reflect approved changes to salary, hourly rates, allowances and other applicable pay conditions.
• Maintain a register of remuneration changes, including effective dates and approval status.
• Cross-check employee details and approved remuneration changes against source documentation.
• Prepare information for payroll when employee pay details change.
• Follow up on missing approvals or discrepancies before processing changes.
• Maintain accurate records of historical remuneration changes.

Important:

Pay rate changes should only be actioned following documented approval from an authorised person. The offshore administrator would prepare the changes and update the relevant records but would not independently determine remuneration or employment conditions.

HR Systems & Employee Records

• Maintain employee records in FoundU and other relevant HR systems.
• Enter and update employee information following approved instructions.
• Upload employment contracts, variations, certificates and other documentation.
• Maintain accurate digital employee files and folder structures.
• Ensure employee records are complete and appropriately named.
• Update employee registers following commencements, terminations and changes to employment.
• Identify and follow up on missing or incomplete employee documentation.
• Maintain employee contract, remuneration and commencement registers.

Employment Changes & General HR Administration

• Prepare documentation for promotions, transfers, salary reviews and changes in employment conditions.
• Prepare termination documentation using approved templates and instructions.
• Update employee records following approved employment changes.
• Prepare standard employment letters as requested.
• Assist with compiling documentation for employee reviews and management requests.
• Maintain registers of upcoming contract end dates, probation dates and other relevant milestones.
• Assist with preparing employee documentation for internal audits.

General Administrative Support

• Maintain HR templates, forms and document registers.
• Assist with updating employment agreement templates when changes have been approved.
• Check documents for formatting, spelling, completeness and consistency.
• Maintain confidentiality when handling employee information.
• Prepare general policies and procedures.

Join the awesome team and enjoy these benefits & perks:

Benefits

• HMO on Day 1 + 1 free dependent after 1 year of service.
• Mandatory Government Benefits and 13th Month Pay.
• Leave credits and convertible to cash of unused sick leave, paid quarterly.
• Access to Emergency and Bereavement Leave.

Additional:

• Permanent WFH
• Equipment Provided
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

#ConnectOSCareers #JoinConnectOS #ConnnectOSNonTech

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age', race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.