HR Admin Specialist: Records, Onboarding & Compliance

Ace Promotion and Marketing Corporation; Bicol Region; On-site; PHP 279,000 - 446,000; Full time

Job summary

Ace Promotion and Marketing Corporation is seeking an HR Administrative Assistant to support regional and satellite operations with employee records, recruitment assistance, and HR documentation. The role emphasizes compliance with HR policies and coordinated administrative requirements.

The successful candidate will manage HR records, assist in onboarding, and coordinate benefits and payroll-related tasks while maintaining confidentiality and strong organizational skills.

Qualifications

• Bachelor's degree in HRM, Psychology, or Business Administration.
• Experience in HR, recruitment, or administrative support is advantageous.
• Knowledge of HR documentation, records management, and government-mandated benefits.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Highly organized, detail-oriented, and able to handle confidential information.
• Strong communication, interpersonal, and coordination skills.
• Able to work independently and manage multiple tasks efficiently.

Responsibilities

• Maintain and organize employee 201 files, HRIS records, and other administrative documents.
• Assist in recruitment, applicant screening, onboarding, and deployment requirements.
• Coordinate employee concerns, government-mandated benefits, payroll ATM issuance, and HR documentation.
• Prepare, file, and monitor employment contracts, disciplinary records, exit clearances, and other HR-related documents.
• Maintain accurate regional databases, company records, and administrative reports while ensuring compliance with company policies and procedures.
• Coordinate with Head Office, Area Operations, and other departments regarding HR and administrative concerns.
• Perform other administrative and HR duties as assigned.

Skills

MS Office

Communication

Interpersonal skills

Coordination

Attention to detail

Education

Bachelor's degree in HR Management / Psychology / Business Administration

Tools

HRIS

Job description

Ace Promotion and Marketing Corporation is seeking an HR Administrative Assistant to support regional and satellite operations with employee records, recruitment assistance, and HR documentation. The role emphasizes compliance with HR policies and coordinated administrative requirements.

The successful candidate will manage HR records, assist in onboarding, and coordinate benefits and payroll-related tasks while maintaining confidentiality and strong organizational skills.