Graphics Coordinator

WSP in Manila; Pasig; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

WSP Manila Inc. is seeking a proactive graphics and project management professional to coordinate graphic assets, ensure brand consistency, and support delivery across multiple sites.

You will liaise with cross-functional teams, manage timelines, and prepare materials for print and digital channels at a fast pace. The role emphasizes detailed documentation, adherence to standards, and regular client-facing interactions, with opportunities to grow within WSP's global capabilities.

Qualifications

• Bachelor’s Degree or Senior Secondary education in graphic design, visual communication, marketing, or a related field.
• Attendance at specific technical training courses.
• Completion of internal and external HSE training.
• WSP WAY Level 1 Training and Project Management Training as required for role.
• Client-centricity training.
• Gaining awareness of key external practice areas.

Responsibilities

• Documentation Creation and Management: Develop, organise, catalogue, and maintain digital assets with version control.
• Project Coordination: Schedule, prioritise, and monitor graphics projects; act as liaison between teams.
• Quality Assurance: Review deliverables for accuracy and brand alignment; provide feedback.
• Production Support: Prepare assets for print, digital, and multimedia; coordinate with printers and partners.
• Communication: Translate project requirements into actionable tasks and convey feedback clearly.
• Brand Stewardship: Enforce brand guidelines across all visual materials.
• Reporting: Compile status updates, project summaries, and performance metrics.
• Adheres to SHEQ obligations as per RACI matrix; comply with procurement and timesheet processes.
• Supports pipeline generation via simple quotes for scope variations.
• Project Manage portfolios of 1–5 sites; review invoices and conduct regular meetings.
• Typically 80% of time on client-facing and billable activities.

Education

Bachelor’s Degree or Senior Secondary education in graphic design, visual communication, marketing, or related field

Tools

MS Word

MS Excel

MS PowerPoint

MS SharePoint

MS Lists

Job description

Job Description

What if you could shape a career as unique as you? At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?

With us, you can.

Responsibilities

Main Activities and Responsibilities:

• Documentation Creation and Management: Develop, organise, catalogue, and maintain digital assets and their libraries to guarantee easy access and version control. Ensure that all graphic files are properly archived and adhere to standards for file naming, formatting, and usage. This may not be limited to Emergency Evacuation Diagrams and Manuals.
• Project Coordination: Schedule, prioritise, and monitor graphics projects to ensure timely and accurate delivery of assets. Serve as the point of contact between other groups within the department, and other departments regarding graphics needs and project updates.
• Quality Assurance: Review graphic deliverables for accuracy, consistency, and alignment with brand standards before final approval and distribution. Provide constructive feedback and flag issues as needed to maintain high visual quality.
• Production Support: Assist designers in preparing assets for print, digital, and multimedia platforms. Coordinate with print vendors and other external partners to facilitate production, delivery, and installation of graphic materials.
• Communication: Act as a liaison between creative and non-creative teams, translating project requirements into actionable tasks and conveying feedback in a clear, timely manner.
• Brand Stewardship: Uphold and enforce brand guidelines across all visual materials, helping to create a consistent and recognizable visual identity for the organization.
• Reporting: Compile regular status updates, project summaries, and performance metrics to inform management of progress and highlight opportunities for process improvement.
• Comply with all roles specific SHEQ obligations as detailed in the relevant RACI matrix.
• Adheres to all mandatory commercial and financial project management expectations of business for project administration activities, including confirmation of Purchase Orders and pricing (or other formal client procurement mechanism), and timely completion of timesheets, project tracking data, and other project management data needs, as directed by project Managers and Coordinators.
• Supports pipeline generation via preparation of simple quotes for existing clients for scope variations and additional routine activities using simple quote template tool.
• Project Manage (PM) portfolios of one to five sites. Tasks include reviewing and approving invoices, reviewing portfolio compliance, and conducting regular review meetings.
• Typically, 80% of time spent on client-facing and billable activities.

Qualifications

Qualifications (Minimum and Desirable)

• Bachelor’s Degree or Senior Secondary education in graphic design, visual communication, marketing, or a related field. Equivalent professional experience will also be considered.
• Attendance as required at specific technical training courses.
• Completion of relevant internal and external HSE training
• WSP WAY Level 1 Training and Project Management Training as required for role
• Client-centricity training (e.g. WSP Introduction to Client Experience)
• Gaining awareness of key external practice areas.

Key Competencies And Skills

• Technical Proficiency: Familiarity with industry-standard graphic design software, such as CorelDraw (highly desired), AutoCAD, Adobe Creative Suite (Photoshop, Illustrator, InDesign)
• Project Management: Strong skills in planning, organization, and multitasking. Working Experience with tools within Microsoft Office like MS Word, MS Excel, MS PowerPoint, MS SharePoint and MS Lists.
• Attention to Detail: Ability to spot inconsistencies, errors, and deviations from brand guidelines in graphic materials.
• Communication: Excellent written and verbal communication skills. Ability to present ideas clearly and provide feedback constructively.
• Time Management: Ability to manage shifting priorities and deadlines while maintaining attention to detail and quality.
• Teamwork: Collaborative, flexible, and supportive approach to working with diverse teams and personalities.
• Problem-Solving: Resourceful and proactive in anticipating issues and finding creative solutions to challenges in the production process.
• Adaptability: Comfortable working in a fast-paced, deadline-driven environment where project scopes and priorities may change rapidly.

About Us

Founded in 2000, WSP Manila Inc. is one of WSP's Global Capabilities Centre (GCC) and an integrated extension of WSP teams worldwide by providing them with services that help deliver excellent operational performance. We provide technical expertise at scale and experienced professionals, including those with specialized skills. We also fill capability gaps or add capacity to deliver projects on time and pilot new skills or services. Our Philippine team, of 600+ professionals, pioneers solutions and delivers innovative projects across sectors: Transport & Infrastructure, Property & Buildings, Earth & Environment and Mining & Energy.