Fleet and Admin Services Coordinator I

RELX INC; Iloilo; On-site; PHP 250,000 - 350,000; Full time

Benefits offered by this job

Country-specific benefits

Job summary

RELX INC in Iloilo is seeking a Fleet and Admin Services Coordinator/Admin Assistant to handle a wide range of administrative, fleet, facilities, and office-support activities for the organization. You will prepare correspondence, reports, presentations, agendas, and minutes while maintaining accurate records and documents.

The role covers front desk management, mail handling, shuttle and driver coordination, meeting room reservations, VIP setups, and travel support for RELX employees in Iloilo.

Qualifications

• Bachelor's Degree holder.
• Has basic administrative, coordination, and customer-service skills.
• Demonstrates good communication, organization, attention to detail, and professional courtesy.
• Is able to follow defined procedures and resolve routine concerns using existing processes.
• Is comfortable using standard business applications, including word-processing, presentation, spreadsheet, email, and scheduling tools.
• Is open to, willing to use, and accepts the use of approved AI-enabled tools to support work efficiency and quality, in compliance with company policies, data privacy requirements, and information-security guidelines.
• Work experience in administrative support, customer service, travel coordination, or a related field is an advantage.
• Perform other duties as assigned by management.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

Responsibilities

• Handle delivery, invoice, and records management for vendors and internal teams.
• Manage front desk operations: greet visitors, screen mail and emails, assist guests.
• Oversee mail and package handling, including cost tracking across divisions.
• Coordinate shuttle, driver schedules, and vehicle maintenance activities.
• Schedule and monitor meeting and training room reservations; generate utilization reports.
• Maintain and update VIP setups and welcome screens for visitors.
• Coordinate travel support for RELX employees traveling to Iloilo, including lodging and transport.
• Maintain tools for meeting room reservations and shuttle requests; ensure data accuracy.

Skills

Administrative coordination

Customer service

Communication

Organizational skills

Attention to detail

Professional courtesy

AI-enabled tools familiarity

Education

Bachelor's degree

Tools

Word processing

Presentations

Spreadsheets

Email

Scheduling tools

Job description

PHL-RE Shared Services-Iloilo

Full time

R118890

Job Description: The Fleet and Admin Services Coordinator/Admin Assistant performs a wide range of administrative, fleet, facilities, and office-support activities for the organization. The role supports non-executive employees and groups by preparing correspondence, reports, presentations, agendas, and minutes, while maintaining accurate records, files, and documents related to assigned responsibilities.

Accountabilities

Delivery and Vendor Invoice Management

• Receive and verify all deliveries.

• Receive invoices from vendors

• Collate, organize, file, and monitor related documents.

Front Desk Management

• Assist applicants, visitors, and VIP guests.

• Receive, screen, visitors, mail, and emails as needed.

Mail and Package Management

• Manage incoming and outgoing documents, packages, and other work-related items.

• Monitor the cross-charging of shipment costs by division cost center.

Shuttle and Driver Management

• Monitor and handle shuttle requests through the shuttle tool.

• Prepare shuttle-utilization reports.

• Manage driver schedules and update shuttle routes as needed.

• Coordinate vehicle maintenance schedules, including car washing, interior detailing, and repairs.

Meeting and Training Room Reservation Management

• Approve and monitor meeting and training room requests.

• Conduct walkthrough inspections of meeting and training rooms.

• Generate monthly utilization reports.

• Support room setup requirements based on approved requests.

VIP Setup and Welcome Screen Management

• Monitor VIP setups and other room setups based on approved requests.

• Update and maintain welcome screens for VIP visitors.

Travel Support for RELX Employees in Iloilo

• Coordinate travel-support requirements for RELX employees travelling to Iloilo.

• Arrange hotel accommodations and hotel transportation, in accordance with company policies and approved travel requests.

• Provide other necessary travel support, including coordination with hotels, transport providers, and relevant internal stakeholders.

• Maintain accurate records and ensure timely processing of travel-related requests and expenses.

Administration of Service Tools

• Manage and support the use of meeting and training room reservation tools.

• Manage and support the use of the shuttle request tool.

• Maintain accurate data and records within assigned administrative tools.

Qualifications

• Bachelor's Degree holder

• Has basic administrative, coordination, and customer-service skills.

• Demonstrates good communication, organization, attention to detail, and professional courtesy.

• Is able to follow defined procedures and resolve routine concerns using existing processes.

• Is comfortable using standard business applications, including word-processing, presentation, spreadsheet, email, and scheduling tools.

• Is open to, willing to use, and accepts the use of approved AI-enabled tools to support work efficiency and quality, in compliance with company policies, data privacy requirements, and information-security guidelines.

• Work experience in administrative support, customer service, travel coordination, or a related field is an advantage.

• Perform other duties as assigned by management.

• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

  We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here (https://www.relx.com/careers/join-us/benefits) to access benefits specific to your location.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

Please read our Candidate Privacy Policy.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

USA Job Seekers:

EEO Know Your Rights.

RELX is a global provider of information-based analytics and decision tools for professional and business customers, enabling them to make better decisions, get better results and be more productive.

Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions.

Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.