Finance & Order Admin Coordinator - Remote/Hybrid

Staff Domain Inc; Mabalacat; Hybrid; PHP 254,000 - 304,000; Full time

Job summary

Staff Domain Inc is seeking a Finance & Administration Coordinator to support end-to-end order-to-cash processes in a hybrid setup (Pampanga, Ortigas, Alabang or Cebu). You will handle invoicing, bank reconciliations, statements, and ad-hoc bookkeeping with a small offshore finance-operations pod reporting to the CFO and Finance Manager.

The role emphasizes accuracy, cross-training across the full cycle, and timely month-end close to ensure clean monthly reconciliations for retailers and stores.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration or a related field.
• 1–3+ years' experience in accounts receivable, bank reconciliation, bookkeeping, invoicing or a similar finance/administration role.
• Demonstrated experience with bank reconciliations, rebates and credit notes, and comfortable with high-volume invoice processing.
• Experience working within international / offshore teams or clients (Australia / New Zealand exposure an advantage).
• Experience with accounting software (Xero, MYOB, NetSuite, QuickBooks) and familiarity with Shopify and EDI-based ordering; strong Excel skills.

Responsibilities

• Enter and process customer and store orders manually into the accounting/order-management system, ensuring accuracy of products, pricing, quantities and terms.
• Generate and issue invoices to retailers, including weekly invoices for those not on EDI.
• Payoff Shopify invoices and reconcile payments.
• Respond to general accounts email correspondence and send invoices/statements to retailers.

Skills

Attention to detail

High-volume invoice processing

English communication

Reliability

Organized

Problem-solving

Education

Bachelor's degree in Accounting, Finance, Business Administration or related field

Tools

Xero

MYOB

NetSuite

QuickBooks

Shopify

EDI systems

Excel

Job description

Staff Domain Inc is seeking a Finance & Administration Coordinator to support end-to-end order-to-cash processes in a hybrid setup (Pampanga, Ortigas, Alabang or Cebu). You will handle invoicing, bank reconciliations, statements, and ad-hoc bookkeeping with a small offshore finance-operations pod reporting to the CFO and Finance Manager.

The role emphasizes accuracy, cross-training across the full cycle, and timely month-end close to ensure clean monthly reconciliations for retailers and stores.