Finance Officer

Oxfam; Quezon City; On-site; PHP 420,000 - 720,000; Full time

Job summary

Oxfam Pilipinas is seeking a Finance Officer to provide financial management, compliance, and capacity-building support to Oxfam Pilipinas and its partners. The role reports to the Finance Manager and focuses on donor reporting (EU, GAC, DFAT) and strengthening financial systems across projects outside Metro Manila.

The ideal candidate has a graduate degree in accounting or finance, at least three years of financial management experience in development settings, and proven skills in budgeting,

Qualifications

• Graduate degree in accountancy or finance required.
• Minimum of three years’ financial management experience.
• Experience with computerized accounting packages and spreadsheets.
• Strong coordination and teamwork skills.
• High initiative and ability to work independently.
• Excellent communication and interpersonal skills.
• Flexible and adaptable to change.
• Strong organizational skills and attention to detail.
• Willingness to travel to project areas and partner offices.
• Experience with EU, GAC, DFAT-funded projects is advantageous.

Responsibilities

• Oversee financial management of assigned projects, including grants to partners.
• Encode financial transactions and maintain related records.
• Prepare monthly expenditures and grants tracking and analyze budget vs variance.
• Ensure integrity of balance sheet accounts and perform reconciliations.
• Prepare budgets and financial reports with program colleagues.
• Provide financial accompaniment and mentoring to partners.

Skills

Three years experience in financial Mg

Accounting packages & spreadsheets

Strong coordination skills

Initiative and independence

Excellent communication

Adaptability

Detail-oriented & organized

Willingness to travel

Experience with EU/GAC/DFAT funding

Education

Graduate degree in accountancy or finance

Tools

Accounting software

Spreadsheet software

Job description

For Oxfam PilipinasPhilippine Nationals OnlyOxfam is a global movement of people working together to end the injustice of poverty.

About Oxfam Pilipinas

We seek lasting change. We at Oxfam Pilipinas dream and work for a future where Filipinos are free from poverty. For more than 30 years, serving in a country where close to 27 million now live in poverty, we have relied on the power of people to carry out programs designed to achieve our shared vision. Central to our strategy is working with partners to transform the unequal power relations, structures, norms, and values that cause poverty and inequality, including gender-based violence and injustice.

We strive to apply a feminist lens to all our analyses and actions. We seek to save lives, provide access to services, and reduce the impact of disasters, particularly on the most vulnerable and disadvantaged. We belong to the larger Oxfam family of over 20 organizations networked with partners and grassroots communities in all corners of the globe. We are part of a global movement for genuine change, seeking to rid the world of the scourge of poverty, with gender justice at the core of what we do.

Job Purpose

The post-holder is expected to provide financial management, management, and compliance and capacity building support to Oxfam Pilipinas and its partners. The Finance Officer will report to the Finance Manager. The post-holder should have strong accounting and management skills to be able to meet donor reporting requirements (such as European Union, Global Affairs Canada DFAT, etc.), help strengthen Oxfam systems, as well as provide financial accompaniment and mentoring support to project partners mostly based outside Metro Manila.

What we are looking for: SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:

Essential

• Relevant graduate degree in accountancy or finance
• A minimum of three years’ experience in financial management in an organization, preferably a development organization and/or an international NGO
• Proven knowledge and demonstrable experience of working with computerized accounting packages and spreadsheets
• Team player with strong coordination skills
• High level of initiative and able to work independently
• Good communication and interpersonal skills. Ability to work and communicate effectively with partners/project participants to ensure compliance with Oxfam and donor policies and procedures
• Responsible, flexible and adaptable. Ability to adapt to a fast-changing environment and numerous, at times competing work demands
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines
• Willingness and availability to travel to project areas and local partner offices
• Experience working with EU, GAC, DFAT-funded projects is an advantage.

Key Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

Organizational Values:

• Equality - We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
• Empowerment - We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity - We join hands, support, and collaborate in working towards a just and sustainable world.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Courage - We speak truth to power and act with conviction on the justice of our causes

KEY RESPONSIBILITIES

• Finance Management
  • Responsible for the overall financial management of assigned projects, including monitoring grants to partners and partners’ reporting requirements.
  • Encode financial transactions (payments, receipts, cash, cheques, floats, etc.) and perform accompanying functions .
  • Encode financial transactions such as partners’ monthly expenditure, grants and perform accompanying functions .
  • Prepare and maintain monthly expenditures and grants tracking sheet, perform analysis of budget vs variance and update the overall project budget.
  • Ensure the quality and integrity of balance sheet accounts and transactions posted in the system. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
  • Ensure the quality and integrity of expenditure and grant accounts posted in the system including use of budget codes. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
  • Prepare budgets and financial reports in coordination with relevant program/project colleagues.
  • Assist in tracking and updating partners' budgets and expenditures, reviewing and checking their finance reports, ensuring financial compliance.
  • Maintain applicable Oxfam Finance System function and contract management (i.e. reviewing budget forecast against actual, uploading partner’s financial report).
  • Track and update projects and partners' budgets and expenditures, review and check their finance reports, ensuring financial compliance vis‑à‑vis donor requirements.
  • Follow through and implement agreed action plans on (a) significant/extraordinary movements in asset and liability accounts, (b) adjusting or correcting journal entries, (c) internal and external audit actions, and (d) similar items of that nature.
  • Provide financial accompaniment and mentoring support to partners and follow-through and implement agreed actions plans and recommend actions and provide support that will strengthen partner’s financial management capacity and compliance.
• Risk Management and Compliance
  • Support the Finance Manager in performing financial activities in line with Oxfam’s policies and procedures and legal and statutory requirements in the Philippines.
  • Ensure alignment of partners’ grant releases, disbursements and financial report submission with the approved Project Partner Agreement and other relevant contractual documents.
  • Verify grant releases by reviewing partners’ claims, ascertaining eligibility of expenditures, verifying completeness and correctness of documentation and accuracy of computation.
  • Ensure appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Philippines.
  • Ensure the practice of good internal controls.
  • Ensure financial compliance with Oxfam and donor requirements, policies and procedures.
• Other
  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
  • Contribute positively to other cross‑functional teams as appointed
  • In times of emergency and disasters, supports humanitarian surge capacity.

Contract Length: Fixed term

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.