Finance Documentation Assistant (URGENT)

Prime Technology Specialist Incorporated; Taguig; On-site; PHP 335,000 - 469,000; Full time

Job summary

Prime Technology Specialist Incorporated is seeking a meticulous Finance/Administration Assistant to manage daily receiving and inventory of financial documents and ensure proper safeguarding, archiving, and stocktaking.

You will liaise with our Representative and Regional Offices to support audit readiness, internal controls, and ad-hoc reporting, while providing general administrative support to the team. Strong English and detail-oriented mindset are essential.

Qualifications

• Graduate of a 4-year bachelor’s degree related to Finance / Accounting / Management.
• Strong understanding of finance and admin work.
• Strong analytical skills, detail-oriented, able to meet deadlines and solve issues timely.
• Excellent written and spoken English.
• Candidates with Admin/Clerical experience preferred.
• Less than 5 years of work experience.

Responsibilities

• Manage and maintain daily receiving and inventory management of financial documentations.
• Secure and oversee management of original financial documentation (safekeeping, storage, archiving, borrowing, stocktaking).
• Produce reports and statistics to indicate work progress and KPI status.
• Liaise with Representative Office and Regional Office for finance process requirements (audit, reviews and ad-hoc reporting).
• Support management on projects including internal control, asset and inventory management, quality and operation management, employee reimbursement documentation.
• Provide administrative support to other team members as required.

Skills

Analytical skills

Detail-oriented

Written and spoken English

Finance knowledge

Education

Bachelor's degree in Finance / Accounting / Management

Job description

Job Description: (Actual Duties and Responsibilities)

1. Manage and maintain daily receiving and inventory management of financial documentations based on the company's policy and guidelines.
2. Secure and oversee the management of original financial documentation, such as but not limited to documents safe-keeping, storage, archiving, borrowing, stocktaking based on the operating policies and procedures.
3. Produce reports and statistical figu re d to indicate the status of the work progress and maintain acceptable KPI rate.
4. Liaise with Representative Office and Regional Office for finance processes requirement such as but not limited to Audit Requirements, Proactive Reviews and ad-hoc tasks/reporting.
5. Provide support to the management team on projects and activities such as but not limited to internal control management, asset and inventory management, quality and operation management, employee reimbursement documentation receiving in system, ensure the compliance of finance processes and organize improvement mechanism.
6. Provide administrative support to other team members as required.

Qualifications: (Work Experience, Years of experience, Communication Skills, Technical Skills)

1. A graduate of 4-year bachelor’s degree related to Finance / Accounting / Management.
2. With high understanding with Finance and Admin work.
3. With high analytical skills, keen in details, Able to meet deadlines and able to solve issues timely.
4. Excellent in Written and Spoken English Language.
5. Candidates with relevant experience, such as Admin / Clerical work is preference.
6. Less than 5 Years of Work Experience