Finance Admin Support (Australian Client/Real Estate/Day Shift)

Brainbox; Masamat; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

HMO from day 1

Travel opportunities for career growth

Work-life balance with 37.5h week

Job summary

Brainbox, a Philippines-based BPO, is seeking a Finance Admin Support for an Australian real estate client to manage the VPA finalisation process and reconcile costs between the CRM and accounting system.

You will liaise with sales reps on outstanding invoices, update records in Rex and Sage, and ensure accurate documentation. The role emphasizes accuracy, attention to detail, and English communication in a multi-system environment.

Qualifications

• Background in real estate administration or finance support.
• Experience performing reconciliations between costs and invoices.
• Strong attention to detail and accuracy.
• Proficient in written and spoken English for professional correspondence.
• Comfortable working across multiple systems including a CRM and an accounting platform.

Responsibilities

• Manage VPA finalisation checks when a property goes under offer.
• Download VPA data from Rex and cost data from Sage, reconcile in Excel, and save the reconciliation as a summary document in Rex.
• Email breakdown of pledged, paid, and outstanding costs to relevant representatives or partners and collect any invoices or reimbursements before settlement.
• Update Rex based on responses and maintain a record of correspondence.

Skills

Real estate admin

Reconciliations

Attention to detail

English proficiency

CRM familiarity

Accounting software

Tools

Rex

Sage

Microsoft Excel

Job description

About Brainbox

Brainbox is a unique BPO that focuses not only on delivering excellent service but also on fostering an amazing culture. Rooted in our core value of ‘Always Be Kind,’ we prioritise kindness in every policy, decision, and action. Our Philippines management team is composed entirely of Filipinos, and we provide unlimited training and HMO benefits from day one to help our people grow and become their best selves.

The Role

We are looking for a Finance Admin Support for an Australian real estate agency, who will manage the VPA (Vendor Paid Advertising) finalisation process for properties moving through to settlement, reconciling costs between the client’s real estate CRM and accounting system, and liaising with sales representatives on outstanding costs.

Key Duties

• Manage VPA finalisation checks when a property goes under offer.
• Download VPA data from Rex and cost data from Sage, cross check the two in Excel, and save the reconciliation as a summary document in Rex.
• Once VPA is finalised, email the relevant representative or property partner with a breakdown of pledged, paid, and confirmed costs, overspends, and the VPA screen, and request any outstanding invoices or reimbursements before the property goes unconditional.
• Update Rex based on representative responses, including zeroing products or services confirmed as not proceeding, and retaining a record of correspondence in Rex.

Essential Requirements

• Background in real estate administration, accounts, or finance support.
• Experience performing reconciliations, such as matching costs or invoices against system records.
• Strong attention to detail and accuracy when handling financial data.
• Proficient in written and spoken English for professional correspondence with representatives and property partners.
• Comfortable working across multiple systems, including a CRM and an accounting platform.

Preferred Requirements

• Experience with Rex or a comparable real estate CRM.
• Experience with Sage or a comparable accounting system.
• Australian real estate industry experience.

Tools & Systems

• Rex
• Sage
• Microsoft Excel

Perks

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5h week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and possible online practical tests.

This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.