Finance & Admin Specialist – Data, Docs, Compliance

Acquire.AI; Philippines; On-site; PHP 279,000 - 469,000; Full time

Job summary

Acquire.AI is seeking an experienced Administrative Officer to support multiple business units with day-to-day operations in our Philippines offices. You will coordinate scheduling, documentation, and liaison with insurers, banks, suppliers, and regulatory bodies.

You will also handle data entry, filing, and month-end tasks while upholding strict data privacy standards. This role requires proactive problem-solving and the ability to work independently in a fast-paced environment.

Qualifications

• Proven experience asAdministrative Officer or similar role.
• Strong written and spoken English skills.
• Highly organized, detail-oriented and self-motivated.

Responsibilities

• Handle day-to-day administrative tasks across multiple business units.
• Book appointments and services and coordinate travel arrangements.
• Coordinate flight bookings, travel arrangements, and related documentation.
• liaise with external service providers, suppliers, and regulatory bodies.
• Complete and submit forms and documentation on behalf of the business.
• Maintain organized filing systems for contracts, licenses, and correspondence.
• Enter financial data and support month-end close processes.
• Reconcile data and track progress on administrative requests.

Skills

Administrative experience

English proficiency

Highly organized

Detail-oriented

Self-motivated

Independent worker

Data privacy awareness

Job description

Acquire.AI is seeking an experienced Administrative Officer to support multiple business units with day-to-day operations in our Philippines offices. You will coordinate scheduling, documentation, and liaison with insurers, banks, suppliers, and regulatory bodies.

You will also handle data entry, filing, and month-end tasks while upholding strict data privacy standards. This role requires proactive problem-solving and the ability to work independently in a fast-paced environment.