Facilities Budget & Purchasing Specialist

Ateneo de Manila University; Quezon City; On-site; PHP 420,000 - 480,000; Full time

Job summary

Ateneo de Manila University in the Philippines is seeking a Facilities Budget Account Staff to monitor disbursements and assist in preparing annual budgets. The role reports to the CFMO and supports multiple section heads in budget and purchasing tasks.

The position involves handling budget records, processing payments, coordinating with suppliers, and maintaining documentation with a focus on accuracy and timely execution.

Qualifications

• Budget management: skilled in preparing, monitoring, and executing budgets.
• Tech-savvy: proficient in using IT systems and online platforms for administrative work.
• Communication: able to interact professionally with diverse stakeholders through various media.
• Time management: efficient in prioritizing tasks and managing workload.
• Customer service: responsive to client needs with urgency and professionalism.
• Records management: organized in handling and safeguarding documents throughout their lifecycle.
• Attention to detail: ensures accuracy and completeness in all work outputs.

Responsibilities

• Monitors budget disbursement and assists in preparing the yearly office budget proposal.
• Provides budget and finance-related assistance to CFMO Section Heads and Director.
• Maintains online records of overtime, cleaners, projects, and furniture/equipment requests.
• Drafts letters, announcements, reports, and meeting minutes as assigned.
• Prepares and tracks budgets and fund disbursements.
• Processes electronic payment requests, requisitions, and funding requests for various accounts.
• Verifies invoices, monitors purchasing, and ensures timely payment and accurate billing.
• Oversees petty cash replenishment and liquidation of cash advances.
• Performs day-to-day frontline and administrative tasks related to budget accounts.
• Coordinates with suppliers for invoices, certificates, and related concerns.

Skills

Budget management

Tech-savvy

Communication

Time management

Customer service

Records management

Attention to detail

Education

Bachelor’s degree in Business Administration, Financial Management, Accountancy, or related fields

Job description

Ateneo de Manila University in the Philippines is seeking a Facilities Budget Account Staff to monitor disbursements and assist in preparing annual budgets. The role reports to the CFMO and supports multiple section heads in budget and purchasing tasks.

The position involves handling budget records, processing payments, coordinating with suppliers, and maintaining documentation with a focus on accuracy and timely execution.